MINUTES OF THE REGULAR MEETING OF COUNCIL - April 18th, 2016

PRESENT

Acting Mayor D. Blackwell; Councillors: M. Sahlstrom, L. Seaton, W. Sifert, L. Szpak and R. Wade.

ATTENDING

CAO J. Bowden, Director of Finance, S. Ternent, Director of Engineering, M. Mahovlich, Director of Planning, M. Baldwin and Administrative Assistant, J. Coneybeer.

ABSENT

Mayor S. Young.

1. CALL TO ORDER

The Chair called the meeting to order at 7:00 pm.

2. APPROVAL OF THE AGENDA

Motion

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SEATON

That Council approve the Agenda as AMENDED: Delete item 6(a)(1) from the agenda and renumber accordingly.

CARRIED.

3. ADOPTION OF MINUTES

a) Minutes of the Regular Meeting of Council – April 4th , 2016

MOVED BY: COUNCILLOR SEATON
SECONDED: COUNCILLOR WADE

That the Minutes of the Regular Meeting of Council held on April 4th, 2016 be approved.

CARRIED.

4. PUBLIC PARTICIPATION

There was no public participation.

5. DEVELOPMENT VARIANCE PERMIT

a) DVP16-0002 – 899 McCallum Road; 2658, 2662, 2666 & 2670 Secretariat Way

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SZPAK

That Council issue Development Variance Permit No. DVP16-0002 for the City of Langford to Kevin Parker on behalf of McCallum Developments to vary the visitor parking requirement for all townhouses proposed to be constructed at 899 McCallum Rd, 2658, 2662, 2666 and 2670 Secretariat Way subject to the following terms and conditions:

1. Variances The following regulations of Zoning Bylaw No. 300 are varied under Section 498 of the Local Government Act: a) That Section 4.01.01 of Zoning Bylaw No. 300 be varied to reduce the required on-site visitor parking stalls for all townhouses from 10 to nil.

CARRIED.

6. COMMITTEE RESOLUTIONS

a) Planning Zoning and Affordable Housing Committee – April 11th, 2016

1. Omnibus #43 - Secondary suites in the RS4 zone (Planning)

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SZPAK

That Council consider giving First Reading to Bylaw No. 1608, “Langford Zoning Bylaw, Amendment No. 444, (Omnibus No. 43 –Various Amendments to General Regulations), 2015".

CARRIED.

2. Application to rezone 1053 and 1021 Englewood from the RR2 zone to the R2A Zone to permit a 29 lot residential subdivision (Planning)

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SZPAK

That Council direct staff to prepare a bylaw in accordance with the proposal to amend the zoning designation of the properties located at 1021 and 1053 Englewood Avenue from RR2 (Rural Residential 2) to R2A (One and Two-Family Residential), subject to the following terms and conditions:

a) That the owner agrees to provide as a bonus for increased density, the following contributions per single family equivalent dwelling unit prior to subdivision approval: i) $6,000 towards the General Amenity Reserve Fund; and
ii) $1,000 towards the Affordable Housing Reserve Fund

b) That the applicant provide, prior to Bylaw Adoption, a Section 219 covenant, registered in priority over all other charges on title, that agrees to the following;
i) That advisory notes be written to provide future owners with the understanding that they are nearby ALR lands, which could generate general farm nuisances and that the South Vancouver Island Rangers gun range is located a kilometer away and may generate a noise nuisance; and
ii) That as a condition of subdivision, the 1.5m wide trail (from the internal road southbound to end at the adjacent property to the south) be widened to be 2m;
iii) That the owner will provide a construction traffic and parking management plan to the satisfaction of the Director of Engineering prior to any construction associated with the subdivision.

CARRIED.

b) Administration and Finance Committee – April 12th, 2016

1. 2015 Audited Financial Statements (Finance)

MOVED BY:
COUNCILLOR SAHLSTROM
SECONDED:
COUNCILLOR SZPAK

That Council approve the 2015 Audited Financial Statements for the fiscal year ending December 31st, 2015.

CARRIED.

c) Transportation and Public Works Committee – April 12th, 2016

1. Updated Street Lighting Policy (Engineering)

MOVED BY:
COUNCILLOR SIFERT
SECONDED:
COUNCILLOR WADE

That Council adopt the revised Street Lighting Policy No. POL-0104-ENG, 2016 as attached to the staff report dated April 18th, 2016.

CARRIED.

2. Request to Infill Ditch adjacent to 2598 Buckler Avenue (Engineering)

MOVED BY:
COUNCILLOR SIFERT
SECONDED:
COUNCILLOR WADE

That Council not approve the costs of infilling the ditch adjacent to the driveway located at 2598 Buckler Road.

CARRIED.

7. REPORTS

a) Heart and Stroke Foundation of BC and Yukon Bike Event - Staff Report (Engineering)

MOVED BY:
COUNCILLOR SZPAK
SECONDED:
COUNCILLOR SEATON

That Council:

1. Grant permission for the Heart and Stroke Foundation of BC and Yukon to hold the Big Bike Ride on Monday, June 6, 2016 from Veterans Memorial Park and follow the route as shown on the attached map with the condition that they have provided proof of approval from the Ministry of Transportation and $5,000,000 general liability insurance naming the City of Langford and Victoria Contracting and Municipal Maintenance Corporation as additional named insured; AND
2. Waive the $35 permit fee and damage deposit.

CARRIED.

b) Westshore Parkway – Segment 8 (dual left on TCH) Pre-approval – Award to Lowest Bidder - Staff Report (Engineering)

MOVED BY:
COUNCILLOR SIFERT
SECONDED:
COUNCILLOR WADE

That Council direct staff to award the construction contract for Segment 8 of the West Shore Parkway project, funded from the City’s Development Cost Charge Program and the New Building Canada Infrastructure Fund, to the lowest bidder who is in compliance with the tender documents.

CARRIED.

c) 1st Quarterly Report – January 1st to March 31st, 2016 - Staff Report (Planning, Land Development and Building)

MOVED BY:
COUNCILLOR SZPAK
SECONDED:
COUNCILLOR WADE

That Council receive the staff report dated April 18th, 2016 regarding the 1st Quarter Report from January 1st, 2016 to March 31st, 2016.

CARRIED.

e) Grand Forest Close License to Occupy with Paul Goudy and Elizabeth Peters - Staff Report (Land Development)

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SZPAK

That Council:

1. Enter into a License to Occupy Agreement with Paul Goudy and Elizabeth Peters prepared by the Licensees’ solicitor to the satisfaction of the Director of Engineering to facilitate the construction of pillars in the road right of way of Grand Forest Close subject to the approval of a Bylaw 33 permit; AND
2. Require the Licensee to provide a security equivalent to the value of replacing or removing the pillars for the duration of the Agreement.

CARRIED.

f) 2016-2020 Five-Year Financial Plan - Staff Report (Finance)

MOVED BY:
COUNCILLOR SAHLSTROM
SECONDED:
COUNCILLOR SZPAK

That Council:

1. Give City of Langford 2016-2020 Financial Plan Bylaw No. 1628, 2016 three readings, and
2. That there be no change to the class multiples in 2016, and
3. Give City of Langford Tax Rates Bylaw No. 1629, 2016 three readings.

CARRIED.

g) Bear Mountain Parkway Extension – Local Area Service Establishment - Staff Report (Finance)

MOVED BY:
COUNCILLOR SAHLSTROM
SECONDED:
COUNCILLOR SZPAK

That Council:

1. Give “Bear Mountain Parkway Extension Local Area Service Establishment Bylaw No. 1630, 2016” first, second and third readings; and
2. Give “Bear Mountain Parkway Extension Loan Authorization Bylaw No. 1631, 2016” first, second and third readings.

CARRIED.

h) Canada Geese Management – Glen Lake - Staff Report (Parks)

MOVED BY:
COUNCILLOR SEATON
SECONDED:
COUNCILLOR WADE

That Council approve purchasing “Away With Geese” for a 90 day trial on Glen Lake as outlined in the staff report dated April 18th, 2016.

CARRIED.

8. CORRESPONDENCE

a) Greater Victoria Cycling Coalition

Re: Request for 2 cent Increase in Gas Tax for BC Transit

MOVED BY:
COUNCILLOR SZPAK
SECONDED:
COUNCILLOR SIFERT

That Council receive the letter sent to Mayors and Councils of the capital region from the group comprised of the Greater Victoria Cycling Coalition, Walk On Victoria, Greater Victoria Placemaking Network and Women’s Everyday Bicycling (WeBike) Association and send a letter to the Provincial Government supporting the proposed 2 cent increase in gas tax funding for BC Transit.

CARRIED.

9. BYLAWS

a) BYLAW NO. 1495

“Langford Zoning Bylaw, Amendment No. 393, (3030 Jacklin Rd), 2013". (ADOPTION)

MOVED BY: COUNCILLOR SZPAK
SECONDED: COUNCILLOR WADE

That Council adopt Bylaw No. 1495.

CARRIED.

b) BYLAW NO. 1611

“Langford Zoning Bylaw, Amendment No. 446, (566 Treanor Ave), 2016". (ADOPTION)

MOVED BY: COUNCILLOR SZPAK
SECONDED: COUNCILLOR SIFERT

That Council adopt Bylaw No. 1611.

CARRIED.

c) BYLAW NO. 1612

“Langford Official Community Plan Bylaw, Amendment No. 19, (3483 Happy Valley Rd), 2015". (ADOPTION)

MOVED BY: COUNCILLOR WADE
SECONDED: COUNCILLOR SZPAK

That Council adopt Bylaw No. 1612.

CARRIED.

d) BYLAW NO. 1613

“Langford Zoning Bylaw, Amendment No. 447, (3483 Happy Valley Rd), 2015". (ADOPTION)

MOVED BY: COUNCILLOR WADE
SECONDED: COUNCILLOR SIFERT

That Council adopt Bylaw No. 1613.

CARRIED.

e) BYLAW NO. 1627

“Revenue Anticipation Borrowing Bylaw No. 1627, 2016” (ADOPTION)

MOVED BY: COUNCILLOR SAHLSTROM
SECONDED: COUNCILLOR SZPAK

That Council adopt Bylaw No. 1627.

CARRIED.

f) BYLAW NO. 1628

“City of Langford 2016-2020 Financial Plan Bylaw No. 1628, 2016”. (FIRST, SECOND AND THIRD READINGS)

MOVED BY: COUNCILLOR SAHLSTROM
SECONDED: COUNCILLOR SZPAK

That Council give Bylaw No. 1628 First, Second and Third Reading.

CARRIED.

g) BYLAW NO. 1629

"City of Langford Tax Rates Bylaw No. 1629, 2016." (FIRST, SECOND AND THIRD READINGS)

MOVED BY: COUNCILLOR SAHLSTROM
SECONDED: COUNCILLOR SZPAK

That Council give Bylaw No. 1629 First, Second and Third Reading.

CARRIED.

h) BYLAW NO. 1630

“Bear Mountain Parkway Extension Local Area Service Establishment Bylaw No. 1630, 2016.” (FIRST, SECOND AND THIRD READINGS)

MOVED BY: COUNCILLOR SAHLSTROM
SECONDED: COUNCILLOR SZPAK

That Council give Bylaw No. 1630 First, Second and Third Reading.

CARRIED.

i) BYLAW NO. 1631

Bear Mountain Parkway Extension Loan Authorization Bylaw No. 1631, 2016. (FIRST, SECOND AND THIRD READINGS)

MOVED BY: COUNCILLOR SAHLSTROM
SECONDED: COUNCILLOR SZPAK

That Council give Bylaw No. 1631 First, Second and Third Reading.

CARRIED.

10. IN CAMERA RESOLUTION

MOVED BY:
COUNCILLOR SZPAK
SECONDED:
COUNCILLOR WADE

a) That it is the opinion of Council that the public interest requires that persons other than Keycorp Developments Ltd Representatives, Jim Hartshorne and Seamus Brennan and members of Council and Officers be excluded from the meeting to consider confidential information regarding Property Acquisition and Disposition, New Service and Personnel, under 90 (1) (b) (e) and (k) of the Community Charter.
b) That Council continues the meeting in closed session.

CARRIED.

11. ADJOURNMENT

The Chair adjourned the meeting at 7:10 pm.

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PRESIDING COUNCIL MEMBER:

CERTIFIED CORRECT

Administrator