DocumentsStaff ReportSep 19, 2016Pages 31–32
Staff Report (Parks) - Pre-Approval Request for General Contractor – Rugby Canada Facility
Request that Council pre-approve the selection of a general contractor for the Rugby Canada training facility at 3019 Glen Lake Road to keep construction on schedule.
Key facts
- Project: Rugby Canada Training Facility at 3019 Glen Lake Road
- Site preparation scheduled to be completed by September 16, 2016; GC selection week of Sept 20, 2016
- Selection to be performed by City of Langford, Rugby Canada and Johnston Sports Architecture per RFP criteria
- Recommendation: Pre-approve selection provided cost is within proposed budget
Staff Report (Parks) - Pre-Approval Request for General Contractor – Rugby Canada Facility
2nd Floor · 877 Goldstream Avenue · Langford, BC Canada · V9B 2X8
T · 250-478-7882 F · 250-478-7864
To
Council
Date
September 19, 2016
Department
Parks & Recreation
Subject
Pre-Approval Request for General Contractor – Rugby Canada Facility
Background
The Government of Canada, City of Langford (CoL) and Rugby Canada (RC) have entered into an agreement to build a Training Facility at 3019 Glen Lake Road. The facility will be a 2-story training facility used by RC and local organizations. Johnston Sports Architecture (JSA) has been selected to assist with the design and construction. Site preparation will be completed by September 16 and construction of the building is to follow.
Commentary
The City of Langford and Rugby Canada have posted a Request for Proposal for a General Construction/Design Assist Contractor to construct the training facility. The RFPs close on September 16 and the evaluation cannot be made by the time of the Council meeting on September 19. The next council meeting isn’t until October 3rd so staff are requesting that council pre-approve the selection of the General Contractor so that construction will keep on schedule and the outside work can begin immediately. The selection of the General Contractor will be made the week of September 20. The selection will be made by CoL, RC and JSA and will be based on the criteria as laid out in the RFP.
Financial Implications
The cost to construct the builidng is part of the overall budget for the construction of the training center.
Legal Implications
The CoL and RC will be required to enter into a legal agreement with the contractor selected to complete the site preparation.
https://hub.cityoflangford.ca/lrc/Governance/Council/Council/Reports/2016/20160919 Pre-Approval for General Contractor - Rugby Canada Facility.docx
Options
That Council direct staff to:
- Pre-approve the selection of the General Contractor during the week of September 20 based on the evaluation as laid out in the RFP as long as the cost is within the proposed budget for the construction of the building.
or
Not award the contract at this time.
Respectfully Submitted,
Submitted by:
Mike Leskiw, Manager of Parks, Recreation, Beautification and Culture
Concurrence:
Steve Ternent, Director of Finance
Concurrence:
Jim Bowden, Chief Administrative Officer
ML/