Council Minutes - December 5, 2022

PRESENT

• Mayor S. Goodmanson
• Councillor K. Guiry
• Councillor C. Harder
• Councillor M. Morley
• Councillor L. Szpak
• Councillor M. Wagner
• Councillor K. Yacucha

ATTENDING

• D. Kiedyk, Chief Administrative Officer
• B. Hutchins, Director of Corporate Services
• M. Baldwin, Director of Planning and Subdivision
• M. Dillabaugh, Director of Finance
• M. Mahovlich, Director of Engineering and Public Works
• K. Dube, Senior Manager of Information Technology and GIS
• C. Aubrey, Fire Chief - Remote
• Y. Nielsen, Director of Parks, Recreation and Facilities
• W. Robinson, Manager of Building Services
• D. Petrie, Senior Manager of Business Development and Events
• W. Ying-udomrat, Manager of Legislative Services
• L. Zetaruk, Analyst

Meeting available by Teleconference.

1. TERRITORIAL ACKNOWLEDGEMENT

B. Hutchins, Director of Corporate Services, read the City of Langford's Territorial Acknowledgment.

2. CALL TO ORDER

Mayor Goodmanson called the meeting to order at 7:05pm.

3. APPROVAL OF THE AGENDA

MOVED BY: SZPAK
SECONDED: WAGNER
THAT Council approve the agenda as presented.
Motion CARRIED.

4. PUBLIC PARTICIPATION

• R. Janes, 780 Fisgard Street, Victoria, re: item 9.2 - provided the context for the proposed bylaws and expressed support for the bylaws.
• W. Hobbs, 3442 Luxton Road, re: item 8.1 - asked questions about the fire underwriter survey. Re: item 8.3 - suggested that a dust bylaw be included in the list of priorities and expressed support for a committee that focuses on helping youth in the community.
• Chief R. Chipps, Beecher Bay, re: item 9.2 - noted the importance of reconciliation and expressed support for the proposed bylaws.
• N. Johal, 3274 Walfred Place, re: item 8.1 - expressed support for the proposal. Re: 8.3 - asked questions about what committees may look like. Suggested reordering the Public Participation item on the agenda.
• M. Wignall, 2375 Selwyn Rd, re: item 6.1.3 - asked questions about impacts to natural vegetation and proposed that other parks be considered. Re: item 8.1 - expressed support for the proposal. Re: item 9.3 - suggested that the tree management policy be part of the development process and offered to volunteer on a committee once the committees have been established.
• S. Costello, 2958 Robalee Pl, - re: item 8.1 - noted that a used truck may have mechanical issues. Re: item 8.2 - expressed concerns about the low percentage of revenue sharing with the City. Re: item 8.3 - suggested that deciduous trees not be placed on the street and that this could be included in the tree management policy.
• S. Plank, #108-632 Goldstream Avenue, - re: item 8.3 - suggested that the Public Participation item be reordered to another place on the agenda. Suggested that extensive public engagement be conducted in forming a strategic plan. Suggested that tree retention, tree canopy, and setback variances be considered when creating a tree management policy. Suggested that the Planning, Zoning and Affordable Housing and Board of Variance Committees include a variety of representations from the community and not just the development community and that public engagement be conducted prior to forming committees.
• W. Hobbs, 3442 Luxton Road, noted that if the Public Participation period were to be moved to the end of the meeting, Council would have already made the decision on the agenda items.
• P. Hamilton, 636 Granderson Road, re: item 8.3 - regarding a tree management policy, suggested that oak trees be included in the policy.

5. ADOPTION OF COUNCIL MINUTES

5.1 Minutes of the Special Council Meeting - November 21, 2022

MOVED BY: YACUCHA
SECONDED: HARDER
THAT Council approve the minutes of the special meeting of Council held on November 21, 2022.
Motion CARRIED.

6. COMMITTEE RESOLUTIONS

6.1 Parks, Recreation, Environment, Culture and Beautification Committee Meeting - September 22, 2022

6.1.1 Minutes of the Parks, Recreation, Environment, Culture and Beautification Committee Meeting - September 22, 2022

MOVED BY: YACUCHA
SECONDED: WAGNER
THAT Council receive the minutes of the Parks, Recreation, Environment, Culture and Beautification Committee meeting held on September 22, 2022.
Motion CARRIED.

6.1.2 Park and Trail Name Proposal – 3297 Kettle Creek Crescent

MOVED BY: SZPAK
SECONDED: YACUCHA
THAT Council direct staff to research and bring forward options to update the Park Naming Policy (POL-0120-PARK) for Council approval.
AND
THAT Council defer naming the park and trail located at 3297 Kettle Creek Crescent until the updated Park Naming Policy (POL-0120-PARK) is approved by Council
Motion CARRIED.

6.1.3 2575 Jeanine Drive Park Proposal

MOVED BY: SZPAK
SECONDED: HARDER
THAT Council direct staff to proceed with preliminary research regarding costing and design and include funding for 2575 Jeanine Drive Park construction in the 2023 Parks, Recreation, and Facilities budget.
Motion CARRIED.

7. OTHER BOARD AND COMMISSION MINUTES

7.1 West Shore Parks and Recreation Board Meeting - October 13, 2022

MOVED BY: WAGNER
SECONDED: SZPAK
THAT Council receive the minutes of the West Shore Parks and Recreation meeting held on October 13, 2022.
Motion CARRIED.

8. REPORTS

8.1 Aerial Ladder Truck Replacement

MOVED BY: HARDER
SECONDED: GUIRY
THAT Council direct staff to proceed with the purchase of the 2022 Pierce Enforcer 107’ Aerial Ladder from Brindlee Mountain Fire Apparatus: and,
THAT Council direct staff to include the Aerial Ladder Truck replacement in the 2023-2027 Five Year Financial Plan to be funded from the Equipment Replacement Reserve.
Motion CARRIED.

8.2 Advertising Agreement Starlight Stadium

MOVED BY: SZPAK
SECONDED: YACUCHA
THAT Council instruct the Mayor and the Chief Administrative Officer to execute the Advertising Agreement in substantially the proposed form, subject to minor edits and modifications.
Motion CARRIED.

8.3 Strategic Plan and Upcoming Initiatives

MOVED BY: WAGNER
SECONDED: SZPAK
THAT Council direct staff to compile information about the strategic planning process and report back to Council with options for creating a comprehensive Strategic Plan in the new year.
AND
THAT Council direct staff to begin working on a Code of Conduct for Council to review with a preliminary information report to be presented to Council no later than the February 6 meeting.
AND
THAT Council direct staff to bring forward to report on options for a tree management policy in the new year.
AND
That Council direct staff to review options for an initial meet and greet with Council and the public to be held at a time and date to be determined in the new year.
AND
That Council direct staff to prepare a report setting out the options for committees to be brought back to Council within the first quarter of the new year.
Motion CARRIED.

Amendment:
MOVED BY: SZPAK
SECONDED: YACUCHA
THAT the foregoing motion be amended by adding:
"THAT Council direct staff to prepare a report setting out the options for the dust bylaw for the City of Langford to be brought back to Council within the first quarter of the new year."
Motion CARRIED.

9. BYLAWS

9.1 BYLAW NO. 2086 (Background Report Attached)

“Langford Zoning Bylaw, Amendment No. 681, (2321 and 2323 Belair Road), Bylaw No. 2086, 2022". (ADOPTION)
MOVED BY: GUIRY
SECONDED: HARDER
THAT Council adopt Bylaw No. 2086.
Motion CARRIED.

9.2 BYLAW NOS. 2106, 2107, 2108 (Background Report Attached)

“City of Langford Centre Mountain Water Service Local Area Service Temporary Borrowing Bylaw No. 2106, 2022”. (ADOPTION)
“City of Langford Centre Mountain Residential Community Roadway Local Area Service Temporary Borrowing Bylaw No. 2107, 2022”. (ADOPTION)
“City of Langford Centre Mountain Business Park Community Roadway Local Area Service Temporary Borrowing Bylaw No. 2108, 2022”. (ADOPTION)

MOVED BY: SZPAK
SECONDED: MORLEY
THAT Council adopt:

1. Centre Mountain Water Service Local Area Service Temporary Borrowing Bylaw No. 2106, 2022.
2. Centre Mountain Residential Community Roadway Local Area Service Temporary Borrowing Bylaw No. 2107, 2022; and
3. Centre Mountain Business Park Community Roadway Local Area Service Temporary Borrowing Bylaw No. 2108, 2022.

Motion CARRIED.

10. IN CAMERA RESOLUTION

MOVED BY: YACUCHA
SECONDED: SZPAK
THAT Council close the meeting to the public pursuant to section 90 (1) (i) of the Community Charter to consider:

• the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
  Motion CARRIED.

The meeting went in camera at 8:20 pm.

11. ADJOURNMENT

The meeting was adjourned at 9:26 pm.

Presiding Council Member

Certified Correct - Corporate Officer