Council Minutes - September 3, 2024

1. CALL TO ORDER

Mayor Goodmanson called the meeting to order at 7:02 pm.

2. TERRITORIAL ACKNOWLEDGEMENT

Councillor Morley read the City of Langford's Territorial Acknowledgment.

3. MEETING CONDUCT RULES

M. Miles, Manager of Legislative Services, read the City of Langford's meeting conduct rules.

4. APPROVAL OF THE AGENDA

MOVED BY: GUIRY
SECONDED: WAGNER

THAT Council add a Notice of Motion regarding the Sarah Beckett Memorial Run to the agenda prior to consideration of Item 11 - Bylaws and renumber the agenda accordingly.
Motion CARRIED.

MOVED BY: YACUCHA
SECONDED: MORLEY

THAT Council approve the agenda as amended.

5. PUBLIC PARTICIPATION

Mayor Goodmanson opened Public Participation at 7:06 pm

• F. Johnson, Langford Resident - Item 10.2 - Speaker expressed support for Option 1 as presented.
• S. Sifert, Langford Resident - Item 10.2 - Speaker expressed support for Option 1 as presented.
• W. Hobbs, Langford Resident - Item 8.1 - Speaker expressed concern with the policy as written.
• Item 10.2 - Speaker expressed support for Option 1 as presented. Speaker expressed concern regarding the process of the Notice of Motion being added as a late item.

Mayor Goodmanson closed Public Participation at 7:16 pm

6. CONSENT AGENDA

• Minutes of the Council Meeting - August 19, 2024 (ADOPT)
• Minutes of the Community Advisory Committee Meeting - August 27, 2024 (RECEIVE)

MOVED BY: HARDER
SECONDED: WAGNER

THAT Council adopt the recommendations for each item of the Consent Agenda as presented.

• Minutes of the Council Meeting - August 19, 2024 (ADOPT)
• Minutes of the Community Advisory Committee Meeting - August 27, 2024 (RECEIVE)

Motion CARRIED.

7. CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

There were no items removed from the Consent Agenda for consideration.

8. COMMITTEE RESOLUTIONS

8.1 Community Advisory Committee Meeting Resolutions - August 27, 2024

8.1.1 Grant in Aid Program Policy Refresh

MOVED BY: MORLEY
SECONDED: WAGNER

THAT Council approve POL-0147-FIN "Funding Request Policy" Amendment No. 1 with the addition of "School District 62 Parent Advisory Councils" and other Committees sanctioned by the school as eligible groups;
AND
Direct staff to amend the policy by adding onto section 5:
unless the entities or organizations are approved by Council and provide a demonstrable benefit to the Langford community.
AND
Direct staff to provide a definition of "retroactive fees";
AND
Direct staff to amend Section 2 of the policy to have applications that are submitted prior to the deadline not be excluded solely on the basis that the event initiative or project has taken place prior to the application being considered by the City of Langford provided however the project event or initiative must not take place prior to the application deadline.

Prior to consideration of the Main Motion:

Amendment:
MOVED BY: WAGNER
SECONDED: YACUCHA

THAT the following be added to the end of section 6: "except when an applicant is in their inaugural year and no financial statements have been completed."

Motion CARRIED.

Amendment:
MOVED BY: YACUCHA
SECONDED: HARDER

THAT the following be struck from the main motion: "AND Direct staff to amend the policy by adding onto section 5: unless the entities or organizations are approved by Council and provide a demonstrable benefit to the Langford community."

Motion CARRIED.

On the Main Motion as amended:

THAT Council approve POL-0147-FIN "Funding Request Policy" Amendment No. 1 with the addition of "School District 62 Parent Advisory Councils" and other Committees sanctioned by the school as eligible groups;
AND
Direct staff to provide a definition of "retroactive fees";
AND
Direct staff to amend Section 2 of the policy to have applications that are submitted prior to the deadline not be excluded solely on the basis that the event initiative or project has taken place prior to the application being considered by the City of Langford provided however the project event or initiative must not take place prior to the application deadline.
AND
THAT the following be added to the end of section 6: "except when an applicant is in their inaugural year and no financial statements have been completed."

Motion CARRIED.

9. NOTICE OF INTENT

9.1 TUP24-0002 - 3301 Woodruff Rd

MOVED BY: SZPAK
SECONDED: WAGNER

That Temporary Use Permit No. TUP24-0002 is issued by the Council for the City of Langford to Vortex Engineering Inc. on behalf of Keycorp Industrial Developments Ltd. Inc. No BC0965167 and 1106670 BC Ltd. (Beecher Bay First nation) to Develop a FedEx Freight Mobile Dock Facility on the land legally described as Lot B, Sections 96 and 97, Metchosin District, Plan EPP69605, PID No. 030-095-883 (3301 Woodruff Road) and Lot C, Sections 93, 96 and 97, Metchosin District, Plan EPP69605, PID No. 030-095- 891, pursuant to section 493 of the Local Government Act, and subject to the following terms and conditions:

1. Conditions
   The following requirements are imposed under Section 493 of the Local Government Act:
   a) That the temporary use permit is issued for a period of three years from time of issuance;
   b) That the operator of the business obtains a Business Licence from the City of Langford; and
   c) That road access to the site is provided to the satisfaction of the Director of Engineering and the Fire Chief, prior to the issuance of a Business Licence.

2. Expiry
   That the Temporary Use Permit is issued for a period of three years and will expire on 3 September 2027.

Motion CARRIED.

10. REPORTS

10.1 CMHC Housing Accelerator Fund — Round 2

MOVED BY: HARDER
SECONDED: YACUCHA

THAT Council endorse CMHC's Best Practices 1, 2, 4, 5, 6, 8, and 9 as described in this report for the Housing Accelerator Fund 2 application.

Motion CARRIED.

10.2 City of Langford Policy Review and Community Advisory Committee Involvement

MOVED BY: GUIRY
SECONDED: YACUCHA

THAT Council direct staff to bring forward any pertinent City policies that align with the mandate of the Community Advisory Committee for review and recommendation prior to the documents coming forward to Council, with priority to be given to the Council and Staff Travel Expense Policy.
AND
THAT Council direct staff to provide additional mandatory training to all committee members to clarify the process for considering, debating and/or amending matters prior to the commencement of the policy review.

Motion CARRIED.

11. NOTICE OF MOTION

11.1 Notice of Motion from September 3, 2024

THAT Council direct staff to add the Sarah Beckett Memorial Run as a line item in the Annual Community Events budget
AND
THAT Staff work directly with event organizers to support the growth and general awareness of the event.

12. BYLAWS

12.1 BYLAW NO. 2184 (Background report attached)

"Langford Zoning Bylaw, Amendment No. 727 (1331 Westhills Drive), Bylaw No. 2184, 2024". (ADOPTION)
MOVED BY: SZPAK
SECONDED: YACUCHA

THAT Council adopt Bylaw No. 2184.

Motion CARRIED.

12.2 BYLAW NO. 2186

"City of Langford Housing Agreement (980 Bray Avenue) Bylaw No. 2186, 2024". (ADOPTION)
MOVED BY: SZPAK
SECONDED: MORLEY

THAT Council adopt Bylaw No. 2186.

Motion CARRIED.

12.3 BYLAW NO. 2188

"Langford Zoning Bylaw, Amendment No. 728 (2787 Lakeview Terrace), Bylaw No. 2188, 2024". (RESCIND THIRD READING and GIVE NEW THIRD READING)
MOVED BY: SZPAK
SECONDED: MORLEY

THAT Council rescind third reading and give new third reading as amended to Bylaw No. 2188.

Motion CARRIED.

12.4 BYLAW NO. 2189

"City of Langford Housing Agreement (2705 Claude Road) Bylaw No. 2189, 2024". (ADOPTION)
MOVED BY: SZPAK
SECONDED: WAGNER

THAT Council adopt Bylaw No. 2189.

Motion CARRIED.

12.5 BYLAW NO. 2196

"Parks Recreation and Community Service Establishment Bylaw No. 639, 2001 Amendment No. 1, Bylaw No. 2196, 2024". (ADOPTION)
MOVED BY: GUIRY
SECONDED: WAGNER

THAT Council adopt Bylaw No. 2196.

Motion CARRIED.

13. IN CAMERA RESOLUTION

MOVED BY: HARDER
SECONDED: YACUCHA

THAT Council close the meeting to the public pursuant to section 90 (2) (b) of the Community Charter to consider:

• the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Motion CARRIED.

14. ADJOURNMENT

MOVED BY: GUIRY
SECONDED: HARDER

THAT Council adjourn the meeting at 8:36 p.m.

Motion CARRIED.

(Approved minutes certified by the Mayor and Deputy Corporate Officer)