Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting - December 11, 2025

Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting - December 11, 2025

Meeting Details

• Date: Thursday, December 11th, 2025
• Location: Westshore Room
• Time: Meeting called to order at 5:30PM

Attendance

Present

• Directors: Kimberley Guiry, Leslie Anderson, Shelly Donaldson, Dean Jantzen, Alison MacKenzie

Absent

• N/A

Staff Present

• Grant Brown, CAO
• Geoff Welham, manager of recreation
• April Luchinski, manager of human resources
• Ron Dietrich, manager of operations
• Wei Wu, manager of finance and administration
• Tiffany Moore, recorder

Staff Absent

• N/A

Public Present

• N/A

Proceedings

CALL TO ORDER

1. The chair called the meeting to order and gave the territorial acknowledgement at 5:30PM.

APPROVAL OF AGENDA

2. MOVED/SECONDED BY DIRECTORS DONALDSON AND MACKENZIE THAT THE AGENDA BE APPROVED.
   CARRIED

APPROVAL OF MINUTES

3. MOVED/SECONDED BY DIRECTORS DONALDSON AND ANDERSON THAT THE MINUTES OF THE REGULAR MEETING ON NOVEMBER 13TH, 2025, BE APPROVED AS PRESENTED.
   CARRIED

PUBLIC PARTICIPATION

4. N/A

CHAIR’S REMARKS

5. The chair expressed well wishes board and staff to have wonderful holidays ahead. Winter camps are coming up with great programming for kids over the holidays.

DELEGATIONS

6. N/A

DEPARTMENTAL PRESENTATION

7. N/A

STANDING COMMITTEES

8. N/A

NEW BUSINESS

• a) Annual Housekeeping
  • The directors and managers signed the applicable 2025 and 2026 documents.

OLD BUSINESS

• a) Board Policy Manual Updates
  The chair invited the board to provide comments or questions on the proposed changes to the Board Policy Manual. The chair also thanked Directors Anderson and MacKenzie for the diligent, thorough review.

  • The board discussed slight wording changes to ensure clarity in several statements in the manual.

  MOVED/SECONDED BY DIRECTORS JANTZEN AND DONALDSON THAT THE BOARD ACCEPT THE PROPOSED ALTERATIONS DISCUSSED, AS WELL AS THE REST OF THE REVISIONS AS DETAILED IN THE STAFF REPORT.
  CARRIED

CORRESPONDENCE

11. N/A

FOR INFORMATION

• a) CAO’s Report
  The CAO highlighted the following:

  • General registration saw an increase in registrations and revenue over the same period last year, with only one payment issue.
  • Aquatic registration is next week, offering additional capacity for WSPR daycare and some specialty group lessons.

• b) Regional Parks & Recreation Facilities Master Plan Update
  The CAO noted the following:

  • Colwood staff feedback has been received and council feedback will be provided next week.
  • The consultant will incorporate the feedback into the current draft.
  • The next draft is expected to be provided in early January, with public review starting in late January/early February.
  • A review session will be held with the board, and a final draft is expected to be provided by February/March.

  The board inquired whether changes to the initial draft will be indicated based on municipal feedback. The CAO noted he can request this detail. The CAO indicated feedback relates mostly to scope and requests to consider the availability and status of sport and recreation throughout the municipalities in addition to WSPRS facilities and examples were provided. The revised draft will also provide insight into the advantageousness of a society vs. separate ownership. A brief overview of future feedback sessions was provided.

IN CAMERA

12. N/A

ADJOURNMENT

13. MOVED/SECONDED BY DIRECTORS JANTZEN AND DONALDSON THAT THE MEETING BE ADJOURNED AT 5:58PM.
    CARRIED