Community Advisory Committee Meeting Resolutions - January 27, 2026 (2026 Funding Requests)

Attachment 1: City of Langford Funding Request Policy (POL-0147-FIN)

Council Policy POL-0147-FIN
Amendment #1
Original Policy: FEBRUARY 16, 2015
Amended: 2024
Presiding Council Member, Mayor Scott Goodmanson
Date: September 5, 2024

Purpose

The purpose of this policy is to provide guidelines for funding contribution consideration, including in-kind contributions.

Timeline

Each year, Council may allocate a budget to grant funding based on individual requests in accordance with this policy if received by December 15th for the following calendar year.

Definitions

• "Applicant" - means the person, organization, or entity applying for funding through the City of Langford's Grant-in-Aid program or in accordance with this policy.
• "Community Association" - means a non-government association of participating members from a delineated geographic area that may serve as a social club, community promotional group, a service-related organization, and a youth based or focused group that have formed as a registered society.
• "Community-led Organization" means a group of residents and participating members interested in providing a service, amenity, gathering, or event that benefits the greater community of Langford that have formed as a registered society.
• "Grant Award" means a monetary or in-kind contribution from the City under this policy.
• "In-Kind Contributions" - means a transaction or contribution that does not involve the exchange of money. Goods, services, event space, etc. that would typically be paid for or hired, may be offered to an applicant instead of receiving a direct monetary contribution.
• "Required Documentation" - means the outline of required documentation located on the City's application package which may be updated from time to time and can be accessed on the City's website or at City Hall.
• "Retroactive Fees" - means payment for a project, initiative or event that has already occurred but does not include payment for a project, initiative, or event that occurs between the application deadline and consideration of the Grant in Aid application by Council.

Eligibility Requirements

To be considered for Grant Award, the following criteria must be met:

1. The request must be submitted to the City of Langford with all required documentation as outlined in the application package by December 15th.
2. The funding being applied for must be for an upcoming project, initiative, or event. No retroactive fees will be paid. Applications that are submitted prior to the deadline is not excluded solely on the basis that the event initiative or project has taken place prior to the application being considered by the City of Langford provided however the project event or initiative must not take place prior to the application deadline.
3. Preference will be given to those who operate within Langford, or those who provide a service or benefit to the community of Langford.
4. Applying organization is a registered society, registered charity and may include community-led groups, neighbourhood associations, School District 62 Parent Advisory Council and other Committees sanctioned by the schools, or other entity that is not a for-profit business.
5. Funds awarded from this program are not to be used to provide grants to any other entity or organization.
6. The applicant will provide recent financial statements and these documents are included as part of the application package except when an applicant is in their inaugural year and no financial statements have been completed.
7. The applicant will provide a detailed budget and these documents are included as part of the application package.

Please note that all items above are required for an application to be considered.

Assessment Process

Completed and eligible applications will be forwarded to Council for consideration unless an alternative process is arranged. For example, Council may establish advisory bodies whose Terms of Reference or mandate would reasonably be expected to include recommendations regarding funding request applications. Council may request that these applications be referred to the advisory body for initial discussion, debate, and consideration before coming to Council for final decision.

The maximum Grant Award that may be granted per application through the Grant in Aid Program is $10,000.

All applicants will be notified of the decision of Council.

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Attachment 2: 2026 Grant in Aid Request Summary (Selected pages / Excerpts)

Note: New applications are indicated in blue font in original document (not rendered here).

Summary Table (selected rows)

The table in the document categorized applications into tiers. Below are sample entries (partial) from the compiled Grant Summary:

31 applications totalling $229,600.00

[Note: The full table in the original Attachment 2 included additional columns and formatting. New applicants were highlighted in blue in the original document.]

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Attachment 3: 2026 Redacted Application Packages (Selected Applications — Individual Submissions)

Below are selected full application packages (redacted where required) included in Attachment 3. Each submission includes the Grant in Aid application form responses, program/project description, budgets, supporting letters, and financial statements provided by the applicant.

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The Salvation Army Connection Point Church and Resource Centre

Mailing Address: 103-737 Goldstream Ave
Contact: David Hickman
Phone: 778 676 5447
Email: david.hickman@salvationarmy.ca
CRA Registration: 107951618RR0578
Amount Requested: $7,500.00

Short Description

The Salvation Army Connection Point Church and Resource Centre currently provides breakfast and lunch for vulnerable individuals in our community four days a week. This grant money would help us offset the increasing costs of running our 'Connect Cafe' Drop-In Program.

Program, Project, or Event Description

Connection Point Church and Resource Centre operates a drop-in program called 'Connect Cafe' where we provide individuals a hot drink, and some food along with the opportunity for them to meet with one of our case workers and connect with other members of our community. This program runs 4 days a week and we are seeing a great demand for this service.

The 'Connect Cafe' Drop-in program is open to everyone in our community; however we predominantly see those who are unhoused or vulnerably housed access this program. We also serve seniors who are on fixed income and are also socially isolated.

The 'Connect Cafe' Drop-In program aims to meet the very practical needs of food security and social isolation. Many of the people that access this program are truly hungry and this may be the only food they eat all day. In addition this program allows individuals to connect on a meaningful level with one another and our staff/volunteers. This social connection helps build valuable resiliency and supports for individuals.

By meeting and alleviating these very practical needs it is hoped that the individuals who access this program are better equipped and prepared to re-engage in community life; in the process contributing to making our community a better place for everyone.

Our 'Connect Cafe' drop-in program is currently in operation on Tuesday, Wednesday, Thursday and Friday on a weekly basis. Due to budgetary constraints we have had to scale back what food we are able to serve at this program. In the past we were able to offer nutritious food such a milk/cereal for breakfast and Soup and sandwiches for lunch but due to the cost of these items and the volume of people we are serving we could not afford to keep this up and have had to cut back. We are hoping that is our grant request is successful that we would immediately be able to re-introduce some more nutritious options.

Anticipated Attendance / Participants from Langford

400-500 per week

Impact if awarded less

If we don't receive the requested amount we will not be able to provide the level of nutritious food that we feel is important for those who access this valuable program.

Budget / Financial Information

• The Salvation Army Connection Point has provided no government funding making us 100% reliant on donations from the public.
• Annual Christmas Kettle Fundraiser helps cover some costs. Also receive some funding from donations.

Financial Statements (selected extracts)

Balance Sheet as of August 31, 2025 (Connection Point Church (206901)) — selected items:

• Total Cash & Cash Equivalents: $94,257.37 (Current Month)
• Total Assets: $379,382.58 (Current Month)
• Total Liabilities: $42,487.43 (Current Month)
• Total Fund Balance: $336,895.15 (Current Month)
• 90 Day Working Capital — Current Working Capital: 42,378.99; Working Capital Required: 267,196.48; Excess/(Shortfall): -224,817.49

Consolidated Budget Variance Report as of August 2025 — selected:

• Total Revenue (Operating + Restricted + Capital): $356,759.77 (Year to Date Actual)
• Total Expenses: $430,565.74 (Year to Date Actual)
• NET INCOME / (EXPENSES): (73,805.97) (Year to Date Actual)

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Happy Valley Elementary Playground (Parent Advisory Council / Happy Valley Playground Committee)

Mailing Address: 3291 Happy Valley Rd, Victoria, BC V9C 2W3, Canada
Contact Person: Kerry Adams
Email: happyvalleyplayground@gmail.com
Society/Charity Registration: 118813005RR0001
Amount Requested: $10,000

Program, Project, or Event Description

The requested Grant in Aid will support the Langford playground redevelopment by funding essential equipment, accessible surfacing, and safety upgrades. Funds will replace aging structures, install wheelchair-accessible surfacing, and ensure compliance with current safety standards, creating a durable and welcoming space for community use.

The project is intended to create an accessible public space for 370 students and Langford families.

Target Audience

Happy Valley elementary students from K to Gr 5, their families and the wider Langford community. The playground will serve children and caregivers of all abilities, offering an accessible, free public space for play and connection.

Goals and Objectives

• Build a safe, accessible playground encouraging active play for all abilities.
• Support social connection, safe public space, and community pride.
• Reduce safety risks, increase physical activity, strengthen community pride, and serve as a year-round gathering place.

Anticipated Outcome

A modern, accessible playground that encourages active play for all abilities and provides a safe public gathering place for Langford families. Expected to serve students and local residents, creating community benefit for years.

Proposed Timeline (selected)

• Secure funding (April 2026)
• Order equipment (June 2026)
• Tentative Opening (Fall 2026)
• Project Closeout (Fall 2026)

Project Finances (excerpt)

Project Finances — Revenue (selected):

• Happy Valley Elementary School (available): $782
• BC Community Gaming (future application): $118,000
• CFAX Children's Special Program Grant (pending): $20,000
• GVSCU Legacy Foundation (pending): $10,000
• TLC Fund for Kids (pending): $5,000
• City of Langford Grant in Aid Program (current application): $10,000
• Total Revenue (in project example): $163,782.15

Project Finances — Expenditure (selected):

• Supply of playground equipment (Landscape Structures Inc.): $92,851.00
• Install playground equipment (Habitat Systems Inc.): $27,347.00
• Supply of engineered wood fibre surfacing: $5,827.00
• Supply of Rubber Pour in place - 50/50 Colour and black - basic design: $1,430.00
• Aggregate base preparation: $24,291.00
• GST @ 5%: $7,799.15
• Total: $163,782.15

Supporting Letters

• Letter of support dated August 27th, 2025 from Hon. Ravi Parmar, MLA for Langford-Highlands, Minister of Forests — strongly supporting the playground redevelopment.

Appendices / Attachments

• Project renderings and quotes from Habitat Systems Inc. (images and pricing).
• Site photos showing existing playground condition.

  

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Goldstream Food Bank Society

Mailing Address: Westshore Town Centre, Box 28122 Victoria BC, V9B 6K3
Contact: Shannon Youell - Treasurer
Amount Requested: $10,000

Program, Project, or Event Description

The purpose of this grant is to support the Goldstream Food Bank hamper program. The funds will be used for the purchase of groceries for ongoing hamper programs to assist those experiencing food insecurity in Westshore areas (Langford, Colwood, View Royal, Highlands, Metchosin, Sooke).

Target Audience

Anyone experiencing food insecurity who resides in the Westshore.

Goals and Objectives

To help those experiencing food insecurity stretch their incomes further by providing a once-a-month hamper of food and household/personal goods.

Anticipated Outcome

Recipients will not need to choose between paying a bill or having nutritious food to eat. The Food Bank will continue to be a support network for Westshore residents.

Attendance / Participants

• The organization reports distributing on average 550 hampers per month; Christmas hampers cap at 800.

Budget & Financial Highlights (selected)

Goldstream Food Bank — Balance Sheet as at 09/30/2025:

• Total Cash: $2,720,864.53 (and other term deposits resulting in total current assets $2,726,306.10)
• Total Assets: $2,814,842.76
• Retained Earnings/Total Equity: $2,771,995.37 Income Statement (01/01/2025 to 09/30/2025) — Total Revenue: $426,609.22; Total Expense: $308,606.04; Net Income: $118,003.18

Supporting email and attachments provided with application.

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Juan de Fuca Lacrosse Association

Mailing Address: PO Box 28030, RPO Westshore, Victoria, BC V9B 6K8
Contact: Cassandra van Benthem Jutting, Treasurer — cass.jutting@jdflacrosse.com
Society Registration: S0075211
Amount Requested: $5,000

Program, Project, or Event Description

Every spring, JDF Lacrosse runs three Box Lacrosse tournaments in the Westshore that bring families from across the island and lower mainland to play for the weekend. The funds will be used for facility rentals (expected cost $5,239) or Referee honorariums (expected $9,000).

Tournaments:

• U11 Bateman Memorial Tournament — May 8-10, 2026 (tentative)
• U13 Rumble on the Rock Tournament — June 5-7, 2026 (tentative)
• U7-U9 Debbie Cooper Memorial Tournament — June 20, 2026 (tentative)

Target audience: Westshore children ages 5-17; also coaches, referees and volunteers of all ages.

Anticipated Local Participants

Number of attendees/participants — significant participation from Langford; tournaments bring teams from across Vancouver Island and mainland.

Budget / Financials (selected)

Proposed Budget 2025-2026 (Q1 Review v1 Approved 11 September 2025):

• Total Revenue Budgeted: $284,450.00 (Registrations, Box, Field, Gaming Revenue budgeted, etc.)
• Total Expenses Budgeted: $284,450.00 (Facility rental $70,000; referee expenses $30,000; equipment $21,000; registration - BCLA/VIMLC/VIFLL $45,000; etc.)

Recent compilation financial statements included for fiscal year ending August 31, 2025:

• Statement of Financial Position — Total Assets: $130,934; Net Assets: $126,640
• Statement of Operations — Total revenue $363,893; Program expenditures $271,708; General expenditures $19,377; Excess of revenues over expenditures: $72,808

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Big Brothers Big Sisters of Victoria Capital Region (BBBS)

Organization Contact: Amanda Hill
Amount Requested: $10,000

Program: Community Mentoring Program (Langford)

• Proposed City of Langford Grant Potential: $5,000
• BC Gaming Grant Potential: $24,000
• Big Brothers Social Enterprise: $7,133
• Sub-total: $42,133
• In-kind volunteer mentors (3,750 hrs @ $20/hr) estimated: $75,000
• TOTAL REVENUE (project): $117,133

Budget (selected)

Expenses — Program Salaries & Benefits:

• Program salaries: $27,068
• Benefits & Employer Expenses: $3,650
• Program Delivery Costs (supplies, advertising, volunteer expenses, membership dues, insurance, transportation): $5,865
• Administration & Rent (rent & utilities, telephone, professional fees): $5,551

In-kind volunteer mentor expense: $75,000 (not a cash expense but shown as value).

Net income: $0 (proposed balanced budget for program year).

Supporting documents: KPMG audited financial statements for year ended June 30, 2024 included.

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ReImagine West Shore Community Society

Mailing Address: 3078 Wishart Road, Victoria, BC V9C 1P7
Website: ReImagineUs.ca
Date of submission: December 12, 2025
Contact: Cindy Moyer (she/her) — connect@reimagineus.ca
Registered BC Society # S0078968 CRA BN #722811817

Amount Requested: $3,000 (requested in 2026; previous 2025 funding: $3,000)

Program / Project: Making Shift Happen — 2026 Program Booklet

• ReImagine West Shore produces a year-round program of 25 FREE gardening, cooking, food preservation and sewing workshops as well as free events like Repair Cafes and West Shore Seedy Saturday.
• Produces Farm to Fork map and Shop Local directory to connect people with local food resources across the West Shore.
• Aims to offer practical workshops to help residents save money and reduce environmental impact; targets a wide audience: youth to seniors.
• Entering 3rd full year of operation; consolidating natural systems restoration and FireSmart work previously championed by Langford Residents' Association (LRAS).

Anticipated Participation

Approximately 1,500 attendees expected.

Budget & Financials

• 2026 Program Booklet (attached detailed program plan & budget)
• ReImagine West Shore provided a financial statement as at Nov 30/25.
• Funding request to City of Langford will help cover program costs (specific budget items included in attached booklet).

Supporting documents: Making Shift Happen Program Booklet (Nov 30/25), 2025 Annual Report & YTD financials, program plan & budget, financial statement at Nov 30/25.

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Take a Hike Youth Mental Health Foundation (TAH)

Requested amount: $3,000 (for TAH Sooke program)

Purpose

TAH provides mental health services to vulnerable youth with clinical counselling and land-based learning activities. The requested Grant in Aid will support the TAH Sooke program to deliver counselling and land-based learning to vulnerable youth.

Supporting documents: Audited financial statements for year ended June 30, 2025 (Manning Elliott audit with qualified opinion re donations), Statement of Operations and Changes in Net Assets and Statement of Cash Flows provided.

Key financial highlights (selected):

• Revenue (2025): $6,556,132 (Donations $3,610,956; Federal government funding $2,009,017; Deferred contributions recognized $863,032; Interest $73,127)
• Direct program expenses: $4,190,702
• Indirect program expenses: $2,315,216
• Excess of revenue over expenses for the year: $3,157
• Net assets end of year: $1,308,677

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Victoria Sexual Assault Centre (VSAC)

Amount Requested: $10,000

Purpose

Funds to be used toward partial salaries and benefits for Clinic, SART, and Direct Client Services Staff as well as general operating costs associated with the Clinic.

Proposed FY 2026-2027 Program Budget (selected lines):

• Revenues: City of Victoria; Province of BC; Gaming; District contributions; Langford $10,000; other grants and fundraising total Revenue $388,117
• Expenses (selected): Salary and Benefits (Hours/FTEs included for numerous positions totaling $285,067), Program expenses $103,050, Admin 10% $31,500
• Total Expenses: $388,117

Supporting documents: Audited financial statements for year ended March 31, 2025 (qualified opinion due to donations/fundraising verification).

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Boys & Girls Club Services of Greater Victoria (BGC)

Amount Requested: $10,000

Purpose

Funds to be used for the RISE program (supporting at-risk youth ages 11-15) and other youth programming targeted to Langford youth (RISE program helps at-risk youth stay connected, build resilience, avoid mental health challenges, substance use, etc.)

Financial highlights (from audited financial statements year ended March 31, 2025):

• Total Revenue (2025): $3,915,128 (Government grants - provincial $2,180,262; Foundation and other grants $727,486; Participant program fees $574,734; Community Gaming grant $99,529; Donations $85,118; United Way $109,536)
• Total Expenses (2025): $4,026,117
• Excess (deficiency) of revenue over expense: $(110,989)
• Cash and short-term investments (end of year): $2,233,976

BGC provided notes on related party (Foundation), commitments, and subsequent events (operator agreement with School District No. 62 (Sooke) and unionization impacts).

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Juan de Fuca Navy League (Navy League of Canada - JDF Branch)

Amount Requested: $10,000

Purpose

Funds for operating expenses to run programs and for uniform replacement and other costs (submitted project budget for uniform replacement for Atom, PeeWee & Junior Bantam teams). Supplier: Alpha Sportswear (3770 Sooke Road, Victoria BC V9C 4B8).

Project Budget (Uniform replacement):

• Atom Team: 20 uniforms × $95 each = $1,900
• PeeWee Team: 40 uniforms × $95 each = $3,800
• Junior Bantam Team: 40 uniforms × $95 each = $3,800
• Contingency (5-10%): $500
• Total Project Cost: $10,000
• Amount Requested from City of Langford: $10,000

Financials: Balance sheet and profit & loss excerpts provided (Accrual basis Jan–Oct 2025). Term deposits: three term deposits of $50,000 each (total $150,000) reported as non-current assets. Current assets: cash and equivalents ~$31,371.65 (as of Oct 31, 2025). Net equity reported ~$180,853.88 (as of Oct 31, 2025).

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Westshore Community Concert Band

Application for $4,000 (operating expenses: rehearsal space rental and conductor honorarium)

Highlights

• FY 2025-2026 Revised Budget (as of November 15, 2025):
  • Income (members’ fees, guest fees, performance honoraria, bottle returns, concert income, donations, grant Langford $4,000) — total $13,320.00
  • Expenses (rehearsal venue Masonic Centre $7,875.00; insurance $1,310.00; conductor honorarium $3,375.00; etc.) — total $13,744.37
  • Net loss: $424.37
• Interim financial statement June 1 to November 15, 2025: total revenue $7,370.91; total expense $6,340.14

Supporting documents: Interim statement, FY 2024-2025 P&L and Balance Sheet, notes on rehearsal venue cost increases, GIC legacy donation $4,000.

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Access West Shore Society

Amount Requested: $1,000

Purpose

To assist with office needs and to help with expenses for 2026 Wheelchair Basketball Event at Spencer Middle School.

Supporting documents included: Incorporation certificate (Access West Shore Society), 2024 financial statements (Apr 19–Dec 31, 2024) showing opening balance $11,750.08, revenue, expenses, closing balance $11,818.30; bank statement excerpts; program budget for 2026.

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Theatre Al Dente Society

Amount Requested: $5,000

Purpose

To support the production of the musical Oliver! at Belmont Secondary School as a family-friendly community theatre event (June 2026). Funds to be used for rental production costs such as venue hire, technical equipment, rights, costumes, etc.

Supporting documents:

• Projected Income Statement for 2025 (revenue, expenses)
• Income Statement for 2024 (deficit -$19,725)
• Budget for Oliver the Musical (June 2026) — projected revenue $26,000; total expenses $21,011; projected net $4,989 (selected)
• Statement: Organization is a local non-profit community theatre; involved many volunteers and youth.

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Colwood Creek Park Community Garden

Amount Requested: $10,000

Purpose

To build a community garden in Colwood Creek Park with priority for the lease of 60 plots to be given to Langford/Colwood residents. Funds will help cover start-up costs including irrigation, raised beds, soil, program delivery and community engagement.

Supporting documents: Society registration, statement of financial position as of 25 Sep 2025 showing cash & cash equivalents $11,456.97; proposed budget for FY 2024/25 (revenue and expenses), and project description.

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SportAssist Youth Activities Society

Amount Requested: $5,000

Purpose

Funds to be used to support costs of their Annual Golf Tournament (primary fundraising event). Proceeds used to make sports accessible to all youth.

Budget (01/11/2025 to 31/10/2026):

• Revenue: Net Sales $165,000 (Donations, Golf Tournament ticket sales, Sponsorships, Other fundraisers, Silent auction sales)
• Expenses: Fundraiser direct costs $40,000; Youth Sports Team Payments/Donations $120,000; General & Admin expenses $5,298.76; Net Income (projected) -$640.00

Income Statement (01/11/2024 to 31/10/2025) — Actual:

• Total revenue: $186,161.67
• Total expense: $115,797.01
• Net income: $70,364.66

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Westshore Football Association (WSFA)

Amount Requested: $10,000

Purpose

To purchase new, durable football uniforms for Atom, PeeWee, and Bantam players (project budget $10,000).

Supporting documents: Fiscal year March 1, 2024 to February 28, 2025 Accrual report (Income $54,604.41; Expenses $60,744.35; Other Income $9,024.01; Profit $2,884.07). Project budget for uniforms (supplier: Alpha Sportswear) itemized (matches Navy League uniform template).

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Peninsula Streams Society

Amount Requested: $10,000

Purpose

Funds to be used for environmental preservation activities (monitoring, habitat assessments, reporting, volunteer coordination and training).

Supporting documents include 2024-2025 financials, project plan, and prior funding history (City of Langford GIA $5,000 in 2025).

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Healing Hands for Diabetes Foundation

Amount Requested: $10,000

Purpose

To expand programs, including awareness campaigns, educational workshops, and support services for those living with or at risk of Diabetes.

Supporting documents: Program budget, outreach plan (not fully reproduced here).

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KidSport Greater Victoria

Amount Requested: $10,000

Purpose

To provide financial assistance so local children and youth can access organized sports of their choice. KidSport's regional budget and program descriptions (supporting documents included).

Budget summary: Example program revenue and expenses indicating objective to serve 1500 kids with average grant per kid $344.70 — total program revenue and expenses $517,050 (selected excerpt).

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Victoria Brain Injury Society (VBIS)

Amount Requested: $10,000

Project: West Shore Brain Injury Community Hub (startup)

• Proposed use of funds: Leasehold improvements, furnishings, technology, volunteer training wages, accessibility upgrades not offered by the landlord.
• Confirmed funding: City of Colwood ($2,000), VanCity Community Foundation ($10,000), Island Health ($12,475), ICBC ($20,000), United Way ($22,000) — total confirmed $68,475. Additional tentative funding listed including City of Langford $10,000 (requested), BC Gaming $55,000 (potential).
• Lease: #204-2780 Veterans Memorial Parkway (pro-bono assistance from Colliers for lease negotiation).
• Anticipated timeline: Lease signed Dec 1, 2025; office possession Feb 1, 2026; office opens March 1, 2026.

Expected participation: Aim to serve West Shore survivors and their support networks; estimated over 2,300 survivors in Langford based on 4% prevalence.

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Edward Milne Community School Society

Amount Requested: $3,000

Purpose

Funds to be used for the purchase of board books for babies and toddlers from Orca Book Publishers Victoria (selected project for literacy program and early childhood development).

Supporting documents include organization details and budget for book purchases.

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Greenegin Karate Society

Amount Requested: $10,000

Purpose

One-time facility activation support to secure and prepare a permanent space for karate programs. Budget and business plan attached.

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Peer Progress Collective

Amount Requested: $10,000

Purpose

Funds to be used for facility rentals, to subsidize registration fees, and support equipment and materials for low-cost youth sports/educational programs.

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Edward Milne Community School Society

(duplicate entry above)

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Edward Milne Community School Society — Edward Milne Community School Society (books for babies and toddlers)

(duplicate entry repeated earlier)

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Common Application Form (City of Langford Funding Request Application Form) — Key Fields & Instructions

• Applying organization must be a society, registered charity, community-led group, neighbourhood association, or other entity that is not a business.
• Maximum funding amount per application: $10,000.
• Applications must include recent financial statements and a detailed budget.
• All fields on application are mandatory. Applications submitted by email to fundingrequests@langford.ca or mailed to: Langford City Hall, 2nd Floor, 877 Goldstream Avenue V9B 2X8.
• Freedom of Information and Protection of Privacy Statement applies. Contact: Corporate Officer at foi@langford.ca or phone 250-478-7882.

Form includes sections:

1. Identification of applicant (organization name, mailing address, contact person, telephone, email).
2. Applicant information: Are you registered under Societies Act? Are you a registered charity? Society or Charity registration number.
3. Amount of funding requested (max $10,000).
4. Did you receive a grant from the City last year? If Yes, indicate amount awarded.
5. Is your organization currently receiving a Permissive Tax Exemption from the City?
6. Program, project, or event description (target audience, goals/objectives, anticipated outcome).
7. How many attendees/participants from Langford expected; impacts if awarded less.
8. Budget information (attach program budget; indicate secured vs speculative funding).
9. Attempts to secure additional funding from other sources.
10. Community involvement and value (environmental and sustainability initiatives).
11. Volunteer opportunities (NOTE: contact information provided will not be redacted).
12. Organization information: history of community benefits; organization role/niche.

Checklist prior to submission:

• Mailing address complete with postal code.
• Read and understood FOIPPA statement.
• Attached organization's most recent financial statements.
• Attached project/program/event budget.
• All mandatory fields completed.

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Selected Application Attachments and Financial Documentation (by applicant, selected excerpts)

Goldstream Food Bank — Financial excerpts

• Balance Sheet as at 09/30/2025: Total Current Assets $2,726,306.10; Total Assets $2,814,842.76
• Income Statement 01/01/2025 to 09/30/2025: Total revenue $426,609.22; Total expense $308,606.04; Net income $118,003.18
• Email transmittal of application documents dated Dec 12/2025 included.

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Happy Valley Elementary (Appendix materials)

• Letters of support from MLA Hon. Ravi Parmar (Aug 27, 2025) and various community organizations.
• Play structure renderings and pricing from Habitat Systems Inc. (Pricing total $163,782.15).
• Site photos showing existing playground and condition.
• Happy Valley PAC financials and project fundraising reports.

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The Salvation Army — Detailed financial extracts

• Balance Sheet and Budget Variance Reports (August 2025) included with application.

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Theatre Al Dente — Financial statements and budgets

• Projected Income Statement January 1, 2025 to December 31, 2025 (Total revenue $102,355; Total expenses $99,797; Net $2,558).
• Income Statement 2024 (Total revenue $62,258; Total expenses $81,983; Net -$19,725).
• Budget for Oliver the Musical (June 2026) showing revenues $26,000 and expenses $21,011 (net $4,989).

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Big Brothers Big Sisters — Audited financial statements (KPMG) highlights

• Statement of Financial Position (June 30, 2024): Total assets $551,975; Total liabilities and net assets $551,975.
• Statement of Operations (Year ended June 30, 2024): Total revenue $1,456,432; Total expenses $1,714,470; Excess (deficiency) -$258,038.
• Statement of Changes in Net Assets: Net assets end of year $273,723.
• Community Mentoring Program budget for Langford included (City of Langford Grant potential $5,000; BC Gaming $24,000; total revenue $42,133 incl in-kind $75,000).

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Boys & Girls Club Services of Greater Victoria — audited financial highlights (KPMG)

• Statement of Financial Position (March 31, 2025): Cash and short-term investments $2,233,976; Total assets $3,936,675.
• Statement of Operations and Net Assets (year ended March 31, 2025): Total revenue $3,915,128; Total expenses $4,026,117; Excess (deficiency) $(110,989); Net assets end of year $613,553 (Operating Fund).
• Notes include commitments, deferred revenue, and related party transactions with Boys & Girls Clubs of Greater Victoria Foundation.

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Victoria Sexual Assault Centre — financial schedule (proposed FY 2026-2027)

• Proposed revenue sources include: Gaming, City of Victoria, Province of BC, Districts of Saanich/Esquimalt/Langford/View Royal/Oak Bay, Harbourside Rotary, Zonta, VSAC Contribution, fundraising; Langford allocation requested $10,000.
• Salary & Benefits budget lines broken out by position (Clinic Coordinator, Volunteer Program Coordinator, Victim Services Worker, Crisis Counsellor, Day-Time Access/SART Support Worker, Inclusion Coordinator, Auxiliary Access/SART Workers, Executive Director).

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Take a Hike Youth Mental Health Foundation — audited statements (Manning Elliott)

• Auditors' Qualified Opinion due to donations completeness limitation.
• Statement of Operations and Changes in Net Assets (year ended June 30, 2025): Total revenue $6,556,132; Direct program expenses $4,190,702; Indirect program expenses $2,315,216; Excess of revenue over expenses for the year $3,157; Net assets end of year $1,308,677.
• Notes: Capital assets, deferred contributions, commitments, employee remuneration (29 employees remunerated >$75,000 in 2025).

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Victoria Brain Injury Society — Westshore Hub documents

• Project description, confirmed and tentative funding lists, logic model, and budget for startup costs.
• Confirmed funding: City of Colwood ($2,000); VanCity ($10,000); Island Health ($12,475); ICBC ($20,000); United Way ($22,000) = $68,475 total confirmed.
• Tentative funding includes City of Langford $10,000 requested.

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Additional Applications (Selected, brief summaries)

• Open Gate Church — Funds to secure food for Friday Fresh Food Market (requested $6,000). Attendance Jan–Nov 2025: 3,631 patrons; 3,020 identified as Langford.
• Royal Bay Secondary Dry Grad — Requested $1,200 to support event for graduating class (~475 students).
• Juan de Fuca Navy League — Requested $10,000 (operating costs/uniforms).
• Westshore Football Association — Requested $10,000 for uniforms (project cost $10,000).
• Westshore Community Concert Band — Requested $4,000 for rehearsal space and conductor honorarium.
• Colwood Creek Park Community Garden — Requested $10,000 startup funding (garden for 60 prioritized plots for Langford/Colwood residents).
• Edward Milne Community School Society — Requested $3,000 for purchase of board books.
• Peer Progress Collective — Requested $10,000 for equipment and low-cost youth programs.
• Healing Hands for Diabetes Foundation — Requested $10,000 for program expansion and awareness.
• Vancouver Island Hispanic Network Society (VIHNS) — Requested $10,000 for program coordination and operational costs.
• SportAssist Youth Activities Society — Requested $5,000 to support golf tournament and other fundraising for sports accessibility.
• Westshore Community Concert Band — requested $4,000 (see detailed budget above).
• Access West Shore Society — requested $1,000 for office needs and wheelchair basketball event support.
• Theatre Al Dente — requested $5,000 for Oliver! production at Belmont Secondary.
• Juan de Fuca Lacrosse Association — requested $5,000 for tournament facility rentals/referee expenses.
• Goldstream Food Bank — requested $10,000 for groceries for hamper program (see financial statements excerpt).
• ReImagine West Shore — requested $4,000 for free community workshops/events and sustainability programming (application materials & program booklet).
• KidSport Greater Victoria — requested $10,000 to subsidize youth sports registrations (program budget and fundraising plan attached).
• Victoria Sexual Assault Centre (VSAC) — requested $10,000 for clinic staffing and operational costs (detailed program budget provided).
• Big Brothers Big Sisters — requested $10,000 for Community Mentoring Program (program budget and audited financials included).
• Boys & Girls Club Services of Greater Victoria — requested $10,000 to support RISE program (audited financials included).
• Take a Hike Youth Mental Health Foundation — requested $3,000 for TAH Sooke (audited financials included).
• Victoria Brain Injury Society — requested $10,000 for West Shore Hub start-up (detailed project plan and confirmed funding listed).
• Many other community organizations submitted applications (full application packages included in Attachment 3).

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Notes on Attachments and Images

• 

  appears early in the document.
• Multiple

  

  ,

  

  ,

  

  , and

  

  appear throughout individual application packages. These images are present in the original attachments but are not reproduced here. Wherever the original package included images (e.g., site photos, project renderings, letterhead logos, scanned bank statements), the application text noted them, and they are indicated in the respective application summaries above.

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Staff Recommendations (verbatim)

THAT the Community Advisory Committee recommend that Council approve the following funding applications for the 2026 year:
a. (Organization Title): $_____________
b. (Organization Title): $_____________
c. (Organization Title): $_____________
d. Etc.

AND THAT the following funding applications for the 2026 year be denied:
a. (Organization Title): $_____________
b. (Organization Title): $_____________
c. (Organization Title): $_____________
d. Etc.

OR

THAT the Community Advisory Committee recommend that Council not approve the 2026 Funding Requests.

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(End of extracted content for pages 1–448 as provided in Attachment 3 packages and staff report. The original Attachment 3 includes full redacted application packages for each requestor which contain additional detailed budgets, full financial statements, letters of support, quotes and images.)