MattersFinancePOL-0147-FINFirst seen Aug 27, 2024Last discussed Jun 1, 2026
Grant in Aid funding policy
ApprovedThe policy sets eligibility and application rules for the City’s Grant in Aid program, including a $10,000 maximum award per application and a December 15 deadline. Changes clarify application requirements and who can apply, including community groups and school committees.
Where it stands: Amendment No. 2 approved Jun 1, 2026.
Background
Earlier and later steps of the same initiative.
Jan 29, 2025
2025 community grant requests
Organizations requested $246,356.31 through the Grant-in-Aid program, which had an $85,000 budget. The committee recommended $85,000 in grants, rejected a tax-funded budget increase, and proposed separate annual support of $6,000 for the Royal Canadian Legion from the Community Events budget.
Jan 28, 2026
2026 Grant-in-Aid funding requests
Langford’s 2026 Grant-in-Aid program received 31 applications requesting $229,600, against a $100,000 budget. The committee recommended funding for community groups and related staff actions, with funding decisions still to be made.
Feb 3, 2026
2026 community grants
The 2026 grant-in-aid allocations provide funding to local organizations and community programs from the city’s budgeted grant total. Related directions included seeking provincial support for a school playground and covering a stadium rental fee for Rewired Recovery Foundation.
Timeline
Every time this matter appeared in council records, newest first.
May 26, 2026· Advisory Committee
Committee recommends second update to funding policy
Committee recommended Council approve Amendment No. 2 to POL-0147-FIN (Funding Request Policy) as presented.
Discussion
Discussion focused on how in‑kind contributions will be captured and valued, whether supplementary materials should be accepted (staff recommended limiting them to ensure equity), whether applicants can present in-person, and whether monetary and in‑kind amounts should count together toward the program cap. Staff confirmed they will work with applicants to estimate in‑kind value and recommended the combined cap of $10,000 remain in place.
Decision: Recommended Council approve the Funding Request Policy amendment.
Passed 6–0
Council approves policy changes for grant applicants
Approved amendments to the Funding Request Policy (POL-0147-FIN) with changes to eligibility, retroactive-fee definition and an exception for inaugural applicants.
Decision: Removed the proposed requirement that entities be pre-approved by Council to be eligible.
Passed 7–0
Decision: Approved Funding Request Policy amendments adding school PACs, other committees, and retroactive-fee definition.
Passed 7–0
Decision: Added an exception to section 6 for inaugural applicants without financial statements.
Passed 7–0
- Fraser JohnsonSupports · Policy review process
Supports option one, sending relevant city policies to the Community Advisory Committee for review and public input before council recommendations. - Sandy SeifertSupports · Policy review and parks naming policy
Supports option one for committee policy review and asks council to advance the parks naming policy, citing concerns about bias. - Wendy HobbsAsks · Grants and Aid Program; policy review and notice motions
Requests excluding political groups from grants, advancing park-naming and travel policies, and providing residents written details on notice motions.
- Fraser JohnsonSupports · Policy review process
August 27, 2024· Advisory Committee
Committee recommends clearer grant rules and expanded eligibility
Committee considered proposed amendments to POL-0147-FIN to broaden eligibility and clarify application rules for the Grant in Aid program.
Decision: Directed staff to define retroactive fees and allow pre-deadline applications if events weren't before deadline.
Passed 9–0
Decision: Recommended Council approve adding School District 62 PACs and school-sanctioned committees as eligible.
Passed
Decision: Recommended Council require entities be Council-approved and have a presence in Langford.
Passed 6–3· Against: Mark Morley, Keith Yacucha, Robin Plomp
Decision: Recommended Council approve adding SD62 PACs, require presence, clarify retroactive fees and pre-deadline application rules.
Passed 9–0