MeetingsTue, Sep 3, 20241h 02m2022–2026 Council
Regular Council
Summary
- Endorsed CMHC Best Practices 1,2,4,5,6,8,9 to support a Housing Accelerator Fund 2 application (HAF2).
- Issued a three-year temporary use permit for a FedEx mobile dock at 3301 Woodruff Road (3-year TUP).
- Adopted zoning amendment to allow expanded daycare and 118 parking spaces at 1331 Westhills Drive (Bylaw 2184).
- Adopted housing agreement bylaws for 980 Bray Avenue and 2705 Claude Road (Bylaws 2186 and 2189).
- Approved Funding Request Policy changes expanding eligible groups and clarifying retroactive fees and inaugural-year exception.
Decisions
What council voted on, in agenda order.
Removed the proposed requirement that entities be pre-approved by Council to be eligible.
8.1.1 · Grant in Aid Program Policy Refresh
Vote 7–0Moved by Yacucha, seconded by HarderApproved Funding Request Policy amendments adding school PACs, other committees, and retroactive-fee definition.
8.1.1 · Grant in Aid Program Policy Refresh
Vote 7–0Moved by Morley, seconded by WagnerAdded an exception to section 6 for inaugural applicants without financial statements.
8.1.1 · Grant in Aid Program Policy Refresh
Vote 7–0Moved by Wagner, seconded by YacuchaIssued a three-year temporary use permit for a FedEx dock at 3301 Woodruff Road.
9.1 · TUP24-0002 - 3301 Woodruff Rd
Vote 7–0Moved by Szpak, seconded by WagnerEndorsed CMHC best practices 1,2,4,5,6,8,9 for the Housing Accelerator Fund application.
10.1 · CMHC Housing Accelerator Fund - Round 2
Vote 7–0Moved by Harder, seconded by YacuchaDirected staff to involve the Community Advisory Committee in policy reviews and provide mandatory training.
10.2 · City of Langford Policy Review and Community Advisory Committee Involvement
Vote 7–0Moved by Guiry, seconded by YacuchaAdopted the zoning amendment for 1331 Westhills Drive.
12.1 · Bylaw NO. 2184 - "Langford Zoning Bylaw, Amendment No. 727 (1331 Westhills Drive), Bylaw No. 2184, 2024" (Adoption)
Vote 7–0Moved by Szpak, seconded by YacuchaAdopted the housing agreement for 980 Bray Avenue.
12.2 · Bylaw NO. 2186 - "City of Langford Housing Agreement (980 Bray Avenue) Bylaw No. 2186, 2024" (Adoption)
Vote 7–0Moved by Szpak, seconded by MorleyRescinded third reading and re-gave third reading as amended for 2787 Lakeview Terrace.
12.3 · Bylaw NO. 2188 - "Langford Zoning Bylaw, Amendment No. 728 (2787 Lakeview Terrace), Bylaw No. 2188, 2024" (Rescind Third Reading and GIVE NEW Third Reading)
Vote 7–0Moved by Szpak, seconded by MorleyAdopted the housing agreement for 2705 Claude Road.
12.4 · Bylaw NO. 2189 - "City of Langford Housing Agreement (2705 Claude Road) Bylaw No. 2189, 2024" (Adoption)
Vote 7–0Moved by Szpak, seconded by WagnerAdopted the Parks and Recreation establishment bylaw amendment.
12.5 · Bylaw NO. 2196 - "Parks Recreation and Community Service Establishment Bylaw No. 639, 2001 Amendment No. 1, Bylaw No. 2196, 2024" (Adoption)
Vote 7–0Moved by Guiry, seconded by Wagner
Agenda
25 items · select one for details, debate and documents
Summary
Formal start of the meeting.
Summary
Recital of the City's territorial acknowledgement.
Summary
Reading of the City's meeting conduct rules.
Summary
Council considered and approved the meeting agenda (with a late Notice of Motion added).
Motions (2)
THAT Council add a Notice of Motion regarding the Sarah Beckett Memorial Run to the agenda prior to consideration of Item 11 - Bylaws and renumber the agenda accordingly.
THAT Council approve the agenda as amended.
Summary
Opportunity for members of the public to speak on agenda items.
Who spoke (3)
- Fraser JohnsonSupports · Policy review process
Supports option one, sending relevant city policies to the Community Advisory Committee for review and public input before council recommendations. - Sandy SeifertSupports · Policy review and parks naming policy
Supports option one for committee policy review and asks council to advance the parks naming policy, citing concerns about bias. - Wendy HobbsAsks · Grants and Aid Program; policy review and notice motions
Requests excluding political groups from grants, advancing park-naming and travel policies, and providing residents written details on notice motions.
Summarized from the meeting video. Names use checked registry spellings; unconfirmed names appear as “A resident”.
Summary
Adoption/receipt of listed minutes and routine items.
Motions (1)
THAT Council adopt the recommendations for each item of the Consent Agenda as presented. • Minutes of the Council Meeting - August 19, 2024 (ADOPT) • Minutes of the Community Advisory Committee Meeting - August 27, 2024 (RECEIVE)
Summary
No consent items were removed for separate consideration.
Summary
Matters originating from committee meetings.
Summary
Committee resolutions referred to Council for direction.
Summary
Approved amendments to the Funding Request Policy (POL-0147-FIN) with changes to eligibility, retroactive-fee definition and an exception for inaugural applicants.
Motions (3)
THAT the following be struck from the main motion: "AND Direct staff to amend the policy by adding onto section 5: unless the entities or organizations are approved by Council and provide a demonstrable benefit to the Langford community."
THAT Council approve POL-0147-FIN "Funding Request Policy" Amendment No. 1 with the addition of "School District 62 Parent Advisory Councils" and other Committees sanctioned by the school as eligible groups; AND Direct staff to provide a definition of "retroactive fees"; AND Direct staff to amend Section 2 of the policy to have applications that are submitted prior to the deadline not be excluded solely on the basis that the event initiative or project has taken place prior to the application being considered by the City of Langford provided however the project event or initiative must not take place prior to the application deadline. AND THAT the following be added to the end of section 6: "except when an applicant is in their inaugural year and no financial statements have been completed."
THAT the following be added to the end of section 6: "except when an applicant is in their inaugural year and no financial statements have been completed."
Documents (2)
Staff propose updates to the City's Grant in Aid policy (POL-0147-FIN) to clarify eligibility, add community associations/community-led organizations, introduce application form and process improvements, and recommend a $10,000 per-application cap.
Staff Report to Community Advisory Committee: Grant in Aid Policy Refresh - Part 1 of 2
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Page 18–23Staff Report to Community Advisory Committee: Grant in Aid Policy Refresh - Part 2 of 2
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Page 18–23Amended Council policy text (POL-0147-FIN) providing purpose, timeline, definitions, eligibility, assessment process and a $10,000 maximum Grant Award per application.
CITY OF LANGFORD FUNDING REQUEST POLICY
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Page 24–26Summary
Items brought forward under Notice of Intent.
Summary
Council issued a three‑year Temporary Use Permit to allow a FedEx freight mobile dock facility at 3301 Woodruff Road.
Location
3301 Woodruff Rd
Motions (1)
That Temporary Use Permit No. TUP24-0002 is issued by the Council for the City of Langford to Vortex Engineering Inc. on behalf of Keycorp Industrial Developments Ltd. Inc. No BC0965167 and 1106670 BC Ltd. (Beecher Bay First nation) to Develop a FedEx Freight Mobile Dock Facility on the land legally described as Lot B, Sections 96 and 97, Metchosin District, Plan EPP69605, PID No. 030-095-883 (3301 Woodruff Road) and Lot C, Sections 93, 96 and 97, Metchosin District, Plan EPP69605, PID No. 030-095- 891, pursuant to section 493 of the Local Government Act, and subject to the following terms and conditions: 1. Conditions The following requirements are imposed under Section 493 of the Local Government Act: a) That the temporary use permit is issued for a period of three years from time of issuance; b) That the operator of the business obtains a Business Licence from the City of Langford; and c) That road access to the site is provided to the satisfaction of the Director of Engineering and the Fire Chief, prior to the issuance of a Business Licence. 2. Expiry That the Temporary Use Permit is issued for a period of three years and will expire on 3 September 2027.
Documents (1)
Temporary Use Permit TUP24-0002 authorizing a FedEx Freight mobile dock facility at 3301 Woodruff Road with conditions including a three-year issuance period, business licence, and satisfactory road access.
Temporary Use Permit TUP24-0002 – 3301 Woodruff Road
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Page 34Summary
Staff reports presented for Council direction.
Summary
Council endorsed selected CMHC best practices to support the Housing Accelerator Fund Round 2 application.
Motions (1)
THAT Council endorse CMHC's Best Practices 1, 2, 4, 5, 6, 8, and 9 as described in this report for the Housing Accelerator Fund 2 application.
Documents (1)
Report providing background on CMHC's Housing Accelerator Fund Round 2, required Action Plan components (including committing to at least seven of 10 Best Practices) and recommending specific initiatives for Langford's application.
Introduction
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Page 37–42Staff Report to Council
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Page 37–42EXECUTIVE SUMMARY
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Page 37–42BACKGROUND
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Page 37–42COMMENTARY
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Page 37–42FINANCIAL IMPLICATIONS
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Page 37–42LEGAL IMPLICATIONS
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Page 37–42STRATEGIC PLAN ALIGNMENT
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Page 37–42OPTIONS
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Page 37–42SUBMITTED BY
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Page 37–42Summary
Directed staff to involve the Community Advisory Committee in policy reviews and to provide committee training, with priority to the Travel Expense Policy.
Motions (1)
THAT Council direct staff to bring forward any pertinent City policies that align with the mandate of the Community Advisory Committee for review and recommendation prior to the documents coming forward to Council, with priority to be given to the Council and Staff Travel Expense Policy. AND THAT Council direct staff to provide additional mandatory training to all committee members to clarify the process for considering, debating and/or amending matters prior to the commencement of the policy review.
Documents (1)
Report seeking Council direction on engaging the Community Advisory Committee in an internal and external policy review program and identifying initial policies that align with the Committee's mandate for review and recommendation.
Staff Report to Council: City of Langford Policy Review & Community Advisory Committee Involvement
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Page 43–46EXECUTIVE SUMMARY
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Page 43–46BACKGROUND
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Page 43–46COMMENTARY
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Page 43–46FINANCIAL IMPLICATIONS
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Page 43–46LEGAL IMPLICATIONS
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Page 43–46STRATEGIC PLAN ALIGNMENT
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Page 43–46OPTIONS
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Page 43–46SUBMITTED BY
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Page 43–46Summary
Formal notices of motion brought forward by Council members.
Summary
Notice to direct staff to add the Sarah Beckett Memorial Run to the Annual Community Events budget and to work with organizers.
Summary
Consideration and adoption/amendment of bylaws.
Summary
Adopted zoning amendment bylaw for 1331 Westhills Drive.
Location
1331 Westhills Drive
Motions (1)
THAT Council adopt Bylaw No. 2184.
Documents (2)
Report advising Council on adoption of Bylaw No. 2184 which amends the Zoning Bylaw to allow expansion of a daycare to 93 children at 1331 Westhills Drive and establish a flat parking rate of 118 spaces for the property.
Staff Report to Council: Adoption of Bylaw 2184 - 1331 Westhills Drive (Daycare expansion & parking rate)
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Page 47–48BACKGROUND
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Page 47–48COMMENTARY
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Page 47–48Bylaw 2184 Adoption
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Page 47–48OPTIONS
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Page 47–48SUBMITTED BY
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Page 47–48Attachments
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Page 47–48Text of Bylaw No. 2184 amending Zoning Bylaw No.300 to add specific daycare capacity (93 children) and a fixed parking provision (118 spaces) for Lot 1, Plan EPP108149 (1331 Westhills Drive).
Bylaw No. 2184 - Langford Zoning Bylaw, Amendment No. 727 (1331 Westhills Drive)
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Page 49–50Schedule A
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Page 49–50Summary
Adopted the housing agreement bylaw for 980 Bray Avenue.
Location
980 Bray Avenue
Motions (1)
THAT Council adopt Bylaw No. 2186.
Documents (1)
Text of Bylaw No. 2186 authorizing a housing agreement under s.483 of the Local Government Act between the City and Woodsmere Holdings Corporation for the property at 980 Bray Avenue.
Bylaw No. 2186 - City of Langford Housing Agreement (980 Bray Avenue)
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Page 51Summary
Council rescinded third reading and gave new third reading (as amended) to Bylaw No. 2188 for 2787 Lakeview Terrace.
Location
2787 Lakeview Terrace
Motions (1)
THAT Council rescind third reading and give new third reading as amended to Bylaw No. 2188.
Summary
Adopted the housing agreement bylaw for 2705 Claude Road.
Location
2705 Claude Road
Motions (1)
THAT Council adopt Bylaw No. 2189.
Summary
Adopted Bylaw No. 2196 amending the Parks, Recreation and Community Service Establishment Bylaw.
Motions (1)
THAT Council adopt Bylaw No. 2196.
Summary
Council moved to a closed meeting under section 90(2)(b) of the Community Charter to consider confidential negotiation information.
Motions (1)
THAT Council close the meeting to the public pursuant to section 90 (2) (b) of the Community Charter to consider: the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.
Summary
Formal motion to adjourn the meeting.
Motions (1)
THAT Council adjourn the meeting at 8:36 p.m.