MINUTES - REGULAR MEETING OF COUNCIL (Monday, December 7th, 2015)

1. CALL TO ORDER

The Chair called the meeting to order at 7:00 pm.

2. APPROVAL OF THE AGENDA

MOVED BY:
COUNCILLOR SAHLSTROM

SECONDED:
COUNCILLOR BLACKWELL

That Council approve the Agenda as presented.
CARRIED.

3. PUBLIC HEARING

a) BYLAW NO. 1599

"Langford Zoning Bylaw, Amendment No. 441, (Text Amendment — New RR7 [Rural Residential 7 - Klahanie] Zone), 2015".

b) BYLAW NO. 1601

"Langford Zoning Bylaw, Amendment No. 442, (881 Klahanie Dr), 2015".

The Mayor opened the Public Hearing for Bylaw No. 1599 and 1601 at 7:04 p.m.

Mayor Young advised members of the audience that any person present who believes that his or her interest is affected by the proposed bylaws shall be given an opportunity to be heard on the matters contained in the proposed bylaw. Those who wish to speak concerning this proposed bylaw should give their name, address and views concerning the proposed bylaw. Mayor Young advised that after everyone has expressed their views, he shall state three times "Is there anyone else who wishes to be heard", and if no further views are forthcoming, the Public Hearing shall be declared closed.

The City Planner advised that William and Beverley Wilson have applied to amend the zoning of 881 Klahanie Dr from the RR2 (Rural Residential 2) Zone and that the purpose of the Public Hearing was to hear from the public regarding Bylaw No.1599 and 1601 which, if adopted, would amend the zoning of 881 Klahanie Dr from the RR2 (Rural Residential 2) Zone to the new RR7 (Rural Residential 7) Zone.

This is being proposed in order to allow for the development of approximately 11 residential lots. As part of this application, a public hearing is required in accordance with the regulations of the Local Government Act.

The applicant has provided a possible lot layout reflecting the minimum lot size of 800m2 Council established for the RR7 Zone at the time of 1st Reading. The applicant has demonstrated that Council's target of 30% greenspace can be accomplished with this layout, and the proposed greenspace will be secured by covenant as a condition of bylaw adoption. The greenspace proposed for preservation has not been selected to preserve any sensitive ecosystems on the subject property, but to provide a greater degree of spatial and aesthetic separation in the development. As such, portions of the greenspace have been previously disturbed, including the area of the greenspace which overlaps with an easement in the northeastern corner of the subject property.

The Approving Officer has noted that, in order to subdivide the subject property, the applicant is to address the area of the subject property that is within the easement granted to the neighbouring property. If this entails transferring portions of the subject property to the adjacent property at 775 Latoria, the covenanted protection of the greenspace secured though the present rezoning would be transferred with the land. Addressing the easement lands to the Approving Officer's satisfaction may require a reorganization of the lot layout and may affect lot yield.

In support of this application, the applicant has agreed to provide the following as a bonus for increased density, the following contributions per new lot created, prior to subdivision approval:

• $6,000 towards the General Amenity Reserve Fund;
• $1,000 towards the Affordable Housing Reserve Fund;
• A Section 219 covenant, registered prior to bylaw adoption, in priority of all other charges on title, that agrees to the following:
  • That advisory notes be written to provide future owners with the understanding that the South Vancouver Island Rangers gun range is located just over a kilometer away and may generate a noise nuisance;
  • That the owner shall submit to the City a tree retention and replanting plan prior to Development Permit issuance;
  • That, prior to Building Permit issuance, the owner shall register a Section 219 Covenant on title for all new lots created, to protect as non-disturbance area those portions of the lots identified as green space on the site plan attached, to the satisfaction of the Director of Planning;
  • That the owner shall carry out the replanting works specified in the replanting plan within 12 months of Building Permit issuance, to the satisfaction of the Director of Planning; and
  • That full frontage improvements shall be provided by the owner prior to subdivision approval, to the satisfaction of the Director of Engineering; AND
• A Section 219 covenant, registered prior to subdivision approval, on the title of any new lots created which are affected by the easement and building encroachment, advising future owners of the implications of the easement and encroachment, to the satisfaction of the Director of Planning.

This proposal is consistent with the Official Community Plan Neighbourhood designation. Notifications and advertisements have been placed as required by Council policy.

The Mayor called a first time for presentations.

• Mr. Glen Willing of 739 Willing Place thanked Council for resolving the outstanding issues associated with the proposed development.
• Mr. W. Maley of 775 Klahanie Drive addressed Council opposed to the proposed development and requested that the easement registered on their property be protected.
• Mr. J. Hartshorne of 2789 Guyton Way addressed Council and outlined the conditions of easement currently registered on Mr. Maley's property at 775 Klahanie.

Mayor Young called a second time for presentations.

The Mayor called a third and final time for presentation, there being none, the Mayor officially declared the Public Hearing for Bylaw No. 1599 and 1601 closed at 7:16 p.m.

c) BYLAW NO. 1605

"Langford Zoning Bylaw, Amendment No. 443, (2781 Strathmore Rd), 2015".

The Mayor opened the Public Hearing for Bylaw No. 1605 at 7:16 p.m.

Mayor Young advised members of the audience that any person present who believes that his or her interest is affected by the proposed bylaws shall be given an opportunity to be heard on the matters contained in the proposed bylaw. Those who wish to speak concerning this proposed bylaw should give their name, address and views concerning the proposed bylaw. Mayor Young advised that after everyone has expressed their views, he shall state three times "Is there anyone else who wishes to be heard", and if no further views are forthcoming, the Public Hearing shall be declared closed.

The City Planner advised that Gary Brown of Paradise Homes Ltd. has applied to amend the zoning of 2781 Strathmore Road and that the purpose of the Public Hearing was to hear from the public regarding Bylaw No. 1605 which, if adopted, would amend the zoning of 2781 Strathmore Road from the R2 (One and Two-Family Residential) Zone to the MU1A (Mixed-Use Residential Commercial A) Zone.

This is being proposed in order to allow for the development of approximately 10 residential dwelling units in a three storey condominium building.

As part of this application, a public hearing is required in accordance with the regulations of the Local Government Act.

In support of this application, the applicant has agreed to provide: a) As a bonus for increased density, the following contributions per new dwelling unit created: i. $1,525 towards the General Amenity Reserve Fund; and
ii. $610 towards the Affordable Housing Reserve Fund.

That the applicant register a Section 219 covenant, prior to bylaw adoption, that includes the following: i. The owner provide a traffic and public safety plan and construction parking plan, prior to any onsite works and/or clearing, to the satisfaction of the Director of Engineering; ii. Frontage improvements, works and services shall be completed to the standards of Subdivision and Development Servicing Bylaw No. 1000; and iii. The owner will register on title a Section 219 covenant for stormwater maintenance prior to the request for Occupancy Permit as a condition of rezoning.

This proposal is consistent with the Official Community Plan City Centre designation. Notifications and advertisements have been placed as required by Council policy.

The Mayor called a first time for presentations. Mayor Young called a second time for presentations.

The Mayor called a third and final time for presentation, there being none, the Mayor officially declared the Public Hearing for Bylaw No. 1605 closed at 7:17 p.m.

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4. ADOPTION OF MINUTES

a) Minutes of the Regular Meeting of Council — November 16th, 2015

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR SIFERT

That Council approve the minutes of the Regular Meeting of Council held on November 16th, 2015.
CARRIED.

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5. OTHER BOARD AND COMMISSION MINUTES

a) West Shore Parks and Recreation — September 10th, 2015

MOVED BY:
COUNCILLOR SAHLSTROM

SECONDED:
COUNCILLOR SIFERT

That Council receive the minutes of the West Shore Parks and Recreation held on September 10th, 2015.
CARRIED.

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6. PUBLIC PARTICIPATION

There was no public participation.

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7. COMMITTEE RESOLUTIONS

a) Parks Recreation Culture and Beautification Committee — November 23, 2015

1. Parks Operations Budget — 2016 -2010 Five Year Financial Plan (Parks)
   MOVED BY:
   COUNCILLOR SEATON

SECONDED:
COUNCILLOR SAHLSTROM

That Council approve in principle the 2016-2020 Parks Operating Budget as outlined in the staff report dated November 23, 2015 and refer the report to the Director of Finance for inclusion in the budget.
CARRIED.

2. Parks Capital Budget —2016 -2020 Five Year Financial Plan (Parks)
   MOVED BY:
   COUNCILLOR SEATON

SECONDED:
COUNCILLOR SAHLSTROM

That Council approve in principle the 2016-2020 Parks Capital projects listed as outlined in the staff report dated November 23rd, 2015 and refer them to the Director of Finance for inclusion in the budget.
CARRIED.

3. Park Washrooms — Hours of Operation (Parks)
   MOVED BY:
   COUNCILLOR SEATON

SECONDED:
COUNCILLOR SAHLSTROM

That Council direct staff: i. To close Veterans Memorial Park Washroom for the winter season (Oct 1st — Mar. 31st); ii. To close the Langford Lake (Leigh Rd) washroom on weekdays but open on weekends during daylight hours; and iii. Leave all other park washrooms open and monitor should further closures be necessary.
CARRIED.

b) Planning Zoning & Affordable Housing Committee — November 23rd, 2015

1. Application to Rezone 566 Treanor Ave from R2 (one- and Two-Family Residential) to RS3 (Residential Small Lot 3) to Allow a Two-lot Subdivision (Planning)
   MOVED BY:
   COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR SZPAK

That Council:

1. Direct staff to prepare a bylaw to amend the zoning designation of the property located at 566 Treanor Avenue from R2 (One- and Two-Family Residential) to R53 (Residential Small Lot 3), subject to the following terms and conditions: a) That the owner agrees to provide, as a bonus for increased density, the following contributions per new lot created, prior to subdivision approval: i. $3,960 towards the General Amenity Reserve Fund; ii. $660 towards the Affordable Housing Reserve Fund; b) That the applicant provides, prior to Bylaw Adoption, a Section 219 covenant, registered in priority of all other charges on title, which: i. Serves to notify future owners of the proximity of Western Speedway and the noise nuisance presented by that use; ii. Agrees that any costs associated with moving or modifying the utility pole in the Treanor Avenue frontage of the subject property shall be borne exclusively by the developer; iii. Agrees that the new house shall be constructed in accordance with the City's Intensive Residential design guidelines; and iv. Agrees that the façade of the existing house shall be upgraded to a similar level of finish and aesthetic quality as the new house, to the satisfaction of the Director of Planning.
2. Consider varying Section 6.27.06(1)(b) of Bylaw 300 to reduce to minimum required rear setback for the lot containing the existing dwelling from 5.5m to 1.2m, subject to the applicant submitting an application for Development Variance Permit and paying the appropriate fee.
   CARRIED.

c) Protective Services Committee — November 24th, 2015

1. Proposal for Incorporating Use of Unmanned Aircraft System (UAS) by Langford Fire Rescue Staff Report (Fire Department)
   MOVED BY:
   COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SEATON

That Council approve the purchase of a UAS from InDro Robotics for $5,000 CAD.
CARRIED.

2. 2015 Halloween Open House at Langford Fire Rescue (Fire Department)
   MOVED BY:
   COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SAHLSTROM

That Council receive the staff report dated November 24th, 2015 regarding the 2015 Halloween Open House at Langford Fire Rescue.
CARRIED.

3. 2016 Recruitment Strategy - Volunteer Firefighter (Fire Department)
   MOVED BY:
   COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SEATON

That Council receive the staff report dated November 24th, 2015 regarding the 2016 Recruitment Strategy for Volunteer Firefighters.
CARRIED.

4. Langford Fire Rescue — A Snapshot of Our Organization (Fire Department)
   MOVED BY:
   COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SEATON

That Council receive the staff report dated November 24th, 2015 regarding the Langford Fire Rescue — A Snapshot of our Organization.
CARRIED.

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8. REPORTS

a) Greater Victoria Public Library Representative Appointment

• Verbal — Two Year Appointment - Gabrielle Goudy and Councillor Lanny Seaton

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR SZPAK

That Council:

1. Appoint Councillor Lanny Seaton as City of Langford's representative to the Greater Victoria Public Library for a 2 year term, ending December 2017; and
2. Appoint Ms. Gabrielle Goudy as City of Langford's citizen representative to the Greater Victoria Public Library for a 2 year term ending December 2017.
   CARRIED.

b) Hike for Hunger — Straits District Girl Guide

• Staff Report (Engineering)

MOVED BY:
COUNCILLOR SIFERT

SECONDED:
COUNCILLOR SZPAK

That Council:

1. Grant permission for the Straits District Girl Guides to stage a walk on Sunday, February 21, 2016 from the Westshore Town Center to the Legion via Langford Parkway to Veterans Memorial Parkway to Station Avenue as outlined in their letter dated November 2015 (attached) and with the condition they have provided proof of $5,000,000 liability insurance naming the City of Langford and Victoria Contracting and Municipal Maintenance Corporation as additional named insured; and
2. Waive the $35.00 permit fee and damage deposit.
   CARRIED.

c) West Shore Parks and Recreation Society 2016 Budget

• Staff Report (Finance)

MOVED BY:
COUNCILLOR SEATON

SECONDED:
COUNCILLOR SAHLSTROM

That Council: 1 Reject the proposed West Shore Parks and Recreation Society 2016 budget on the grounds that a 3.77% increase in not acceptable; and 2. Advise the Society that only a budget that results in a 2% (or some other percentage) or lower increase in Langford's requisition will be approved.
CARRIED.

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9. CORRESPONDENCE

a) Kathryn Dafos, Victoria Chamber

Re: Economic Development on Vancouver Island

MOVED BY:
COUNCILLOR SIFERT

SECONDED:
COUNCILLOR SAHLSTROM

That Council approve in principle the proposed Regional Strategy and Model for Economic Development in South Vancouver Island and refer the funding the request to the Treasurer for the 2016 budget consideration.
CARRIED.

b) Langford Resident

Re: Amalgamation

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR SZPAK

That Council receive the email from a Langford resident dated November 19th, 2015 opposed to regional amalgamation.
CARRIED.

c) Cindy Moyer, Coast Collective

Re: Request for Letter of Support

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SAHLSTROM

That Council direct staff to send a letter of support to Coast Collective for their Community Gaming Grant application.
CARRIED.

d) Passenger Transportation Board

Re: Municipal Notice — Taxi Applications

MOVED BY:
COUNCILLOR SIFERT

SECONDED:
COUNCILLOR BLACKWELL

That Council receive the Municipal Notice for Taxi Applications from the Passenger Transportation Board.
CARRIED.

e) Woodwynn Farms

Re: Letter of Support to the BC Agricultural Land Commission

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR SZPAK

That Council:

1. Receive for information the letter dated November 9th, 2015 from Richard Leblanc of Woodwynn Farms with respect his request for a Letter of Support to the BC Agricultural Land Commission; and
2. Advise that Langford cannot support the project until they have gained full support of Central Saanich.
   CARRIED.

f) District of Sooke

Re: New Casinos for Capital Regional District

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR SEATON

That Council receive the letter from the District of Sooke dated November 10th, 2015 with respect to new casinos for the Capital Regional District.
CARRIED.

g) Victoria Wheelers Cycling Club

Re: Bicycle Race — Happy Valley Road - Friday, December 26th, 2015

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SEATON

That Council approve the Victoria Wheelers Bicycle Race to be held on December 26th, 2015 on Happy Valley Road starting near Sooke Road with the turnaround just north of Rocky Point Road.
CARRIED.