DocumentsAppendixFeb 1, 2016Pages 27–29
Appendix: Tender Results & Compliance (West Shore Parkway Segment 5)
Attachment providing detailed tender submissions, compliance checklist and recommendation (Oppel/On Point letters) for West Shore Parkway Segment 5.
Key facts
- Tender prices shown (excl. GST): Lakewood Estates $627,454.80 (non-compliant), Windley Contracting $629,820.00, others up to $779,425.00
- Two tenders did not acknowledge all addendums and were declared non-compliant (Lakewood Estates, Alterra Construction)
- Compliance checklist documents contractor experience, schedules and bid bonds
- Recommendation: provide notice of award to Windley Contracting Ltd.
Appendix: Tender Results & Compliance (West Shore Parkway Segment 5)
Tender Results — West Shore Parkway Segment S.:. Road Construction
111-957 Langford Parkway
Victoria, BC V9B 0A5
T: (250) 478-7875
www.oppel.ca
PROJECT ENGINEERS LID.
File: 063-05
January 27, 2016
City of Langford
2nd Floor, 877 Goldstream Avenue
Langford BC, V9B 2X8
Attention:
Michelle Mahovlich, P.Eng. (via email)
Dear Michelle:
Reference: TENDER RESULTS — West Shore Parkway Segment S.:. Road Construction
An open tender for the West Shore Parkway —Segment 5 was called on January 5, 2016, and closed on January 26, 2016. Ten submissions were received and assessed for compliance against the tender conditions, with a summary shown on the appended Compliance Checklist. Two tenderers, Lakewood Estates and Alterra Construction, did not acknowledge receipt of all tender addendums issued. As such, these bids are considered non-compliant and not eligible for contract award. All other bids were compliant with the tender conditions.
The tender prices (excluding GST) received are:
- Lakewood Estates * $627,454.80
- Windley Contracting Ltd $629,820.00
- Alterra Construction * $640,053.35
- Northridge Excavating Ltd** $642,841.01
- Ralmax Contracting Ltd** $652,086.00
- G&E Contracting $687,100.00
- Scansa Construction $702,982.21
- Excel Contracting Ltd $773,700.00
- Jacob Bros $779,425.00
- Draycor Construction ** $709,663.91
- Non-compliant bid
** Adjustment to submitted tender price accounting for math errors
The above results show a relatively tight price spread, and with the large number of submissions this is considered a successful tender process.
Additional Background
- A mandatory pretender meeting was held at the site on Tuesday January 12, 2016.
- 12 contractors (including subcontractors were represented at the mandatory pretender meeting.
- A Public opening of the tenders was conducted at City Hall and witnessed by three (3) members of City staff.
The tender is based on a combination of unit rates & lump sum work. The unit rates are derived from estimates and assumptions on the materials required to complete the work and final quantities and prices will vary.
A few of the received bids had minor mathematical errors — which have been corrected, and which do not invalidate the bids.
From the tender documents (Instructions to Tenderers — Part 2; Section 15.4);
"If there are any discrepancies in the Schedule of Quantities and Prices between the unit prices and the extended totals then the unit prices shall be deemed to be correct, and corresponding corrections shall be made to the extended totals."
Recommendations
Windley Contracting Ltd submitted the lowest price compliant tender. While On Point Project Engineers has not directly worked with Windley, we understand they are a good contractor and have the necessary means to undertake this project.
We recommend if the project proceeds, a notice of award be provided to Windley Contracting Ltd.
AttachmeIVA-erider Compliance Summary
c. Victor Chen / Raphief Mattson
Bid Compliance Checklist (dated 27-Jan-16)
| Contractors | Tender Form Executed | Bid Bond | Addendums 1-7 Acknowledged | Appendix 2 - Construction Schedule | Appendix 3 - Experience of Superintendent | Appendix 4 - Comparable Work Experience | Appendix 5 - Subcontractors | Appendix 6 - Labour & Equipment Costs | Compliant |
|---|---|---|---|---|---|---|---|---|---|
| Allterra Construction | Yes | Yes | No | 8 weeks | Acceptable | Acceptable | Acceptable | Acceptable | No |
| Jacob Bros | Yes | Yes | Yes | 10 weeks | Acceptable | Acceptable | Acceptable | Acceptable | Yes |
| Scansa Construction | Yes | Yes | Yes | 9 weeks | Acceptable | Acceptable | Acceptable | Acceptable | Yes |
| Ralmax Contracting Ltd | Yes | Yes | Yes | 8 weeks | Acceptable | Acceptable | Acceptable | Acceptable | Yes |
| Northridge Excavating Ltd | Yes | Yes | Yes | 8 weeks | Acceptable | Acceptable | Acceptable | Acceptable | Yes |
| Excel Contracting Ltd | Yes | Yes | Yes | 13 weeks | Acceptable | Acceptable | Acceptable | Acceptable | Yes |
| Draycor Construction | Yes | Yes | Yes | lo weeks | Acceptable | Acceptable | Acceptable | Acceptable | Yes |
| G & E Contracting | Yes | Yes | Yes | 11 weeks | Acceptable | Acceptable | Acceptable | Acceptable | Yes |
| Windley Contracting Ltd | Yes | Yes | Yes | 8 weeks | Acceptable | Acceptable | Acceptable | Acceptable | Yes |
| Lakewood Estates Ltd | Yes | Yes | No | 12 weeks | ... | Acceptable | Acceptable | Acceptable | No |