DocumentsStaff ReportFeb 15, 2016Pages 44–48
Staff Report — TELUS Walk to Cure Diabetes (JDRF) — Event request (2016 & 2017)
Engineering/Parks staff report seeking Council approval for the JDRF TELUS Walk to Cure Diabetes events on June 12, 2016 and June 11, 2017 and consideration to waive permit fee and damage deposit.
Key facts
- Requested event dates: June 12, 2016 and June 11, 2017
- 2015 event raised over $112,000 and had ~1,100 participants
- Request to waive $35 permit fee and damage deposit
- Insurance requested: $5,000,000 liability naming City of Langford as additional insured
Staff Report — TELUS Walk to Cure Diabetes
Date: February 15, 2016
Department: Engineering
Subject
Telus Walk to Cure Diabetes
Background
The Juvenile Diabetes Research Foundation (JDRF) is requesting Council's permission to host the Annual Telus Walk to Cure Diabetes. This event has been held in Langford since 2012 and has been a great success. The 2015 event brought together over 1,100 member of the JDRF Community and raised over $112,000 to help cure and treat diabetes. The TELUS Walk to Cure Diabetes event provides an opportunity for individuals touched by type 1 diabetes the opportunity to unite and to raise critical funds for research focused on curing, treating and better preventing type 1 diabetes.
Commentary
JDRF is requesting Council's permission to host the 2016 Telus Walk to Cure Diabetes, and seeking pre-approval for 2017. The TELUS Walk to Cure Diabetes is set to take place for the next two years on Sunday, June 12, 2016 and Sunday, June 11, 2017.
The walk will be taking place on the sidewalks and trails within Westhills, City Centre Park and Langford Lake areas, (map attached-Figure 1). The walk will begin at 10:00am and finish at approximately 11:30am.
Financial Implications
The JDRF is asking that Council waive the $35.00 permit fee and damage deposit.
Legal Implications
With the adoption of the Traffic Bylaw on December 3, 1996, Council has jurisdiction over this matter.
Options
That Council:
- Grant permission for the Juvenile Diabetes Research Foundation to host the 2016 Telus Walk to Cure Diabetes on Sunday, June 12, 2016 with the condition they have provided proof of $5,000,000 liability insurance naming the City of Langford and Victoria Contracting and Municipal Maintenance Corporation as additional named insured; OR
- Grant permission for the Juvenile Diabetes Research Foundation to host the Telus Walk to Cure Diabetes for the next two (2) years on Sunday, June 12, 2016 and Sunday, June 11, 2017 with the condition they have provided proof of $5,000,000 liability insurance naming the City of Langford and Victoria Contracting and Municipal Maintenance Corporation as additional named insured; AND;
- Waive the $35.00 permit fee and damage deposit OR
- NOT grant permission for the Juvenile Diabetes Research Foundation to host the Telus Walk to Cure Diabetes for the next three (3) years on Sunday, June 12, 2016 and Sunday, June 11, 2017.
Respectfully submitted,
Kirsten Wilson, EIT
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Attachments:
- Letter to Mayor and Council
- Route Map
Attachment 1 — Letter to Mayor and Council (JDRF)
WALK to cure diabetes
January 18, 2016
Mayor Stewart Young and Council
City of Langford
877 Goldstream Ave., 2nd Floor
Langford, BC
V9B 2X8
Re: Letter of Request for the JDRF's 2016 and 2017 TELUS Walk to Cure Diabetes
Dear Mayor and Councilors,
Thank you so much for the City of Langford's support and partnership of the 2015 TELUS Walk to Cure Diabetes held at Westhills Stadium at City Centre Park on Sunday, June 14th, 2015 (and, of course, for your support and partnership for the last four years)!
It was a fabulous event that brought together over 1,100 members of the JDRF community at the fabulous City Centre Park and beautiful surrounding area in Langford. We are pleased to tell you that over $112,000 was raised at this event to help cure and treat Type 1 Diabetes. Thank you for your support in helping make this happen!
Respectfully, we request to hold the Sunday, June 12, 2016; and Sunday, June 11,2017 iterations of the TELUS Walk to Cure Diabetes event in the same manner that the City has generously supported the TELUS Walk since 2012. We love producing our event at the CCP and surrounding areas of Westhills and the Ed Nixon Trail and we wish to continue working with
the team there and the community. Our event is also now closely linked to the CCP and area and we feel we can continue to grow the profile and success of the event with the added stability of a multi-year agreement.
In return for the City of Langford's support, we'd like to continue offering the benefits associated with our highest level of sponsorship. Please see attached sponsor information for list of benefits. Additionally, we'd like to offer a speaking opportunity for a representative of the City of Langford to speak from the stage.
I look forward to hearing from you and am more than happy to meet or discuss any further details or questions you may have.
Thank you very much,
Aaron Carveth
Coordinator, Fundraising & Development
Juvenile Diabetes Research Foundation
Vancouver Island Chapter
Phone: 250.217.9541 Email: acarvethidrf.ca
cc: Gerry St. Cyr, City Centre Park
Attachment 2 — Route Map
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Document Images
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