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MeetingsMon, Dec 5, 2016

Regular Council

AgendaMinutes

Summary

  • Adopted zoning to allow two mixed‑use buildings with 137 homes and ground‑floor shops at Peatt/Hockley (Bylaw 1552).
  • Issued a development variance to permit a new business‑technology park on multiple Goldstream Ave/Trans‑Canada properties (DVP16‑0018).
  • Adopted rezoning for 2822–2824 Knotty Pine allowing a six‑unit townhouse development (Bylaw 1660).
  • Removed Dust Control Bylaw from agenda; directed staff to have developers help develop dust controls (Bylaw 1666).
  • Directed staff to develop a 2017–2019 Goldstream Farmers Market agreement including alcohol sales (Farmers Market).

Decisions

What council voted on, in agenda order.

17 decisions
  • Approved variances allowing Bombardier Court to end without a turnaround for six lots.

    6.a · Development Variance Permit - DVP16-0017

    Moved by Blackwell, seconded by Wade
  • Approved variances to allow a new business technology park zone on the listed parcels.

    6.b · Development Variance Permit - DVP16-0018

  • Approved proceeding with a three-year temporary use permit at 976 Capella Drive with conditions.

    7.a · Committee Resolutions - Planning, Zoning and Affordable Housing Committee

    Moved by Szpak, seconded by Wade
  • Directed staff to proceed with variance consideration for 3416 Hazelwood Road (1003 Foxwood Place).

    7.a · Committee Resolutions - Planning, Zoning and Affordable Housing Committee

    Moved by Blackwell, seconded by Wade
  • Rejected the temporary use permit at 2668 Sooke Road and gave owners 30 days.

    7.a · Committee Resolutions - Planning, Zoning and Affordable Housing Committee

    Moved by Szpak, seconded by Wade
  • Directed staff to proceed with variance consideration for 892 Klahanie Drive.

    7.a · Committee Resolutions - Planning, Zoning and Affordable Housing Committee

    Moved by Blackwell, seconded by Wade
  • Approved Parks capital projects in principle and added $150,000 for a backup generator.

    7.b · Committee Resolutions - Parks and Recreation Committee

    Moved by Seaton, seconded by Wade
  • Directed staff to hire a hydrology consultant for $6,300 to register nine irrigation wells.

    7.b · Committee Resolutions - Parks and Recreation Committee

  • Approved the 2017-2021 Parks operating budget in principle.

    7.b · Committee Resolutions - Parks and Recreation Committee

    Moved by Seaton, seconded by Wade
  • Referred dust management to West Shore Developers Association and removed the dust control bylaw.

    7.c · Committee Resolutions - Protective Services Committee

    Moved by Szpak, seconded by Blackwell
  • Exempted 2566 and 2572 Wentwich Road from frontage requirements to allow two panhandle lots.

    8.a · Reports - Proposed Panhandle Lots at 2566 & 2572 Wentwich Road

    Moved by Blackwell, seconded by Wade
  • Directed staff to prepare a 2017–2019 Goldstream Farmers Market agreement including alcohol sales.

    8.b · Reports - Goldstream Farmers Market Society - 2017-2019 Agreement

    Moved by Seaton, seconded by Blackwell
  • Approved GVPL operating agreement renewal 2017-2020 and returned the signatory page.

    8.c · Reports - Greater Victoria Public Library Operating Agreement Renewal - 2017-2020

    Moved by Blackwell, seconded by Seaton
  • Adopted the bylaw.

    10.a · Bylaw No. 1552

    Moved by Blackwell, seconded by Wade
  • Adopted the bylaw.

    10.b · Bylaw No. 1660

    Moved by Blackwell, seconded by Wade
  • Adopted the bylaw.

    10.c · Bylaw No. 1661

    Moved by Blackwell, seconded by Wade
  • Gave first reading to a bylaw to allow a 90-child daycare at Veterans Memorial Parkway.

    10.e · Bylaw No. 1667

    Moved by Blackwell, seconded by Wade

Agenda

22 items · select one for details, debate and documents

Summary

The Chair called the meeting to order at 5:30 pm.

Call to Order

Summary

Council approved the agenda as presented.

Motions (1)

PassedMoved by Councillor M. Sahlstrom

That Council Approve the Agenda as presented.

AgendaProcedural

Summary

Council approved the November 21, 2016 Regular Meeting minutes.

Motions (1)

PassedMoved by Councillor D. Blackwell

That Council approve the Minutes of the Regular Meeting of Council held on November 21st, 2016.

MinutesProcedural

Summary

Council approved the West Shore Parks and Recreation minutes from October 20, 2016.

Motions (1)

PassedMoved by Councillor L. Seaton

That Council approve the Minutes of the West Shore Parks and Recreation held on October 20, 2016.

BoardsProcedural

Summary

Members of the public addressed Council; one speaker opposed the Dust Control Bylaw.

DelegationDust Control
6
Section 6

Summary

Council issued Development Variance Permit DVP16-0017 to waive the cul-de-sac requirement and permit variances for six lots at Bombardier Court.

Location

2981 Bombardier Crt

2985 Bombardier Crt

2989 Bombardier Crt

2993 Bombardier Crt

2994 Bombardier Crt

2997 Bombardier Crt

3220 West Shore Parkway

Motions (1)

PassedMoved by Councillor D. Blackwell

That Council issue Development Variance Permit No. DVP16-0017 for the City of Langford to Matthew Pike on behalf of Westhills Land Corp to waive the Bylaw No. 1000 requirement to provide a cul-de-sac at the terminus of a public road as part of a 28-lot subdivision at 3220 West Shore Parkway (Phase 5 of the Paradise Falls subdivision in Westhills), of which 6 lots will access from the road in question (to be addressed as 2981, 2985, 2989, 2993, 2994 & 2997 Bombardier Crt) subject to the following terms and conditions: [site plan Appendix A; signage and no-turnaround requirements as listed].

Documents (1)

Permit authorizing variance to allow Bombardier Court to terminate without a vehicular turning area as part of a 28-lot subdivision (Phase 5, Paradise Falls / Westhills).

Addresses affected: 2981, 2985, 2989, 2993, 2994 & 2997 Bombardier Court (3220 West Shore Parkway)Applicant: Matthew Pike on behalf of Westhills Land CorpVariance: clause 4.0 Cul-de-sac definition of Subdivision & Development Servicing Bylaw No.1000 to allow no turnaroundConditions: site developed per Appendix A; install 'local traffic' and 'no turnaround' signageNotice requested written submissions by Wednesday, November 30, 2016 (per Notice of Intention)
DEVELOPMENT VARIANCE PERMIT DVP16-0017 – 2981, 2985, 2989, 2993, 2994 & 2997 Bombardier Crt

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Notice of Intention to Consider Issuance of a Development Variance Permit

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DVPSubdivisionWesthills

Summary

Council issued Development Variance Permit DVP16-0018 to permit variances for multiple parcels to enable a new business technology park zone.

Location

1144 Goldstream Ave

1148 Goldstream Ave

1156 Goldstream Ave

1166 Goldstream Ave

1168 Goldstream Ave

1176 Goldstream Ave

1180 Goldstream Ave

1188 Goldstream Ave

1192 Goldstream Ave

1194 Goldstream Ave

1198 Goldstream Ave

1210 Goldstream Ave

1218 Goldstream Ave

1220 Goldstream Ave

1220A Goldstream Ave

2730 Trans-Canada Hwy

2734 Trans-Canada Hwy

2738 Trans-Canada Hwy

2752 Leigh Rd

Motions (1)

PassedMover not recorded

That Development Variance Permit No. DVP16-0018 be issued by the Council for the City of Langford to Rachael Sansom on behalf Turner Lane Development to permit a new business technology park zone at the parcels listed, subject to the following terms and conditions: [Appendix A; variances to s.2.1.1; s.6.1.1; s.6.21.02(1); s.6.13.02(2)].

Documents (1)

Permit to allow variances to subdivision and zoning regulations to permit a new business technology park zone and reduced minimum lot sizes for certain unsewered parcels along Goldstream Ave and Trans-Canada Hwy.

Addresses affected include: 1144–1198 & 1216–1230 Goldstream Ave (various), 2730, 2734, 2738 Trans Canada Hwy and other parcelsApplicant: Rachael Sansom, Turner Lane DevelopmentVariances include reductions to s.2.1.1 and s.6.1.1 (Subdivision & Servicing Bylaw) and reductions to minimum lot sizes under Zoning Bylaw No.300 (e.g., from 1 ha to 550 m², from 40 ha to 0.04 ha)Site to be developed per Appendix A; notice invited submissions by Nov 30, 2016
DEVELOPMENT VARIANCE PERMIT DVP16-0018 - Goldstream Ave / Trans Canada Hwy parcels

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Notice of Intention to Consider Issuance of a Development Variance Permit

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DVPZoningGoldstream
7
Section 7

Summary

Council considered several planning committee recommendations including rejection of a TUP for 2668 Sooke Rd, approval of a 3-year TUP at 976 Capella Dr with conditions, and several variance directions.

Location

2668 Sooke Rd

976 Capella Dr

892 Klahanie Dr

3416 Hazelwood Rd (1003 Foxwood Pl)

Motions (4)

PassedMoved by Councillor L. Szpak

That Council proceed with the consideration of TUP16-0005 for a construction management office with accessory outdoor storage in the CD6 Zone at 976 Capella Drive for a period of three years, subject to: (i) screening by a 1.8 m fence for outdoor storage; (ii) limiting movement of materials to between 7:00 a.m. and 7:00 p.m. or sunset.

PassedMoved by Councillor D. Blackwell

That Council direct staff to proceed with consideration of the variance for 3416 Hazelwood Road (to be 1003 Foxwood Pl) to reduce exterior side yard lot line requirement from 3.5m to 1.2m.

PassedMoved by Councillor L. Szpak

That Council reject this application for a Temporary Use Permit (TUP16-0004) and give the owners 30 days to remove the temporary trailer from the site.

PassedMoved by Councillor D. Blackwell

That Council direct staff to proceed with consideration of the variance for 892 Klahanie Drive to reduce interior side yard setback from 3m to 1.5m for Lot 5 and exempt Lots 5 and 6 from the 10% frontage requirement.

TUPDVPPlanning

Summary

Council approved parks budget items in principle (including a $150,000 generator increase), approved hiring a hydrology consultant ($6,300) to register wells, and approved the Parks operating budget in principle.

Financial impact

$150,000

Motions (3)

PassedMoved by Councillor L. Seaton

That Council approve in principle the 2017-2021 Parks Capital projects and refer them to the Director of Finance for inclusion in the budget with the following amendments: (a) increase Item 5—Equipment for City Centre Park by $150,000 for a back-up generator; (b) remove Item 14—E & N Trail Connection from City budget as CRD will do the work.

PassedMover not recorded

That Council direct staff to proceed with hiring the Hydrology Consultant at the estimated cost of $6,300.00 to register the nine irrigation wells in Langford.

PassedMoved by Councillor L. Seaton

That Council approve in principle the 2017-2021 Parks Operating Budget as presented in the staff report dated November 28th, 2016 and refer it to the Director of Finance for inclusion in the budget.

Documents (1)

Parks Committee resolutions including direction to register wells under new provincial regulations and approval in principle of Parks capital and operating items for 2017–2021.

Directed staff to hire Hydrology Consultant to register nine irrigation wells at estimated cost of $6,300Approved in principle 2017–2021 Parks capital projects with amendment: City Centre Park equipment increase to $150,000 (backup generator/compressor)E&N Trail Connection removed from City's budget as CRD will do the work
RESOLUTIONS OF THE PARKS, RECREATION, CULTURE AND BEAUTIFICATION COMMITTEE (Nov 28, 2016)

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ParksBudgetWells

Summary

Council referred dust management to the West Shore Developers Association and removed the Dust Control Bylaw No. 1666 from the agenda.

Motions (1)

PassedMoved by Councillor L. Szpak

That Council: 1. Refer the issue of dust management to the West Shore Developers Association to work with staff on developing strategies to control dust; and 2. Remove item 10(d), Dust Control Bylaw No. 1666, 2016 from the agenda.

Documents (1)

Protective Services Committee resolution recommending Council give first three readings to the proposed Dust Control Bylaw No. 1666, 2016.

Recommendation: Proceed to give Dust Control Bylaw No. 1666, 2016 first three readings at the Dec 5, 2016 Regular Council meeting
RESOLUTIONS OF THE PROTECTIVE SERVICES COMMITTEE (Nov 29, 2016)

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Dust ControlBylawDevelopers
8
Section 8

Summary

Council exempted 2566 and 2572 Wentwich Road from Section 512 frontage considerations to enable a two-lot panhandle subdivision and directed staff to proceed.

Location

2566 Wentwich Road

2572 Wentwich Road

Motions (1)

PassedMoved by Councillor D. Blackwell

That Council consider section 512 of the Local Government Act in regards to minimum frontage on a highway and exempt 2566 and 2572 Wentwich Road from this consideration to enable a two-lot subdivision that will create two panhandle lots and direct staff to proceed with processing the subdivision application as proposed.

Documents (1)

Report seeking Council direction on whether to exempt two proposed panhandle lots (2566 & 2572 Wentwich Road) from the minimum frontage requirements of section 512 of the Local Government Act.

Subject properties: 2566 & 2572 Wentwich Road; proposal to create two panhandle lots (Lots 1 & 2)Proposed lots meet R2 zone minimum lot size (550 m²) but would not meet 10% frontage requirementStaff request Council direction to either exempt the lots under s.512 LGA or not proceed with subdivisionNo known financial or legal implications if Council endorses panhandle lots
Staff Report to Council

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Background

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Commentary

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Financial Implications

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Legal Implications

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Options

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Respectfully Submitted

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SubdivisionPanhandle

Summary

Council directed staff to develop a new 2017-2019 agreement for the Goldstream Farmers Market including authorization for alcohol sales.

Motions (1)

PassedMoved by Councillor L. Seaton

That Council direct staff to develop a new agreement for the 2017-2019 seasons including the sales of alcohol as requested.

Documents (1)

Report recommending development of a new 2017–2019 market agreement with Goldstream Farmers Market Society and considering inclusion/expansion of alcohol sales by market vendors.

Market operating since 2010; relocated to Veterans Memorial Park in 2014; current agreement expired Oct 2016Market requests increase to allow sale of two (2) bottles per vendor (up from one) and retain two alcohol vendors per market openingFinancial and legal implications reported as noneOptions presented: include alcohol sales as requested, exclude alcohol, maintain one-bottle limit, or decline new agreement
Staff Report (Parks & Recreation) - Goldstream Farmers Market Society – 2017-2019 Agreement

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MarketAgreementAlcohol

Summary

Council approved the GVPL operating agreement renewal for 2017-2020 and returned the signatory page.

Motions (1)

PassedMoved by Councillor D. Blackwell

That Council approve the GVPL operating agreement renewal 2017-2020 as proposed and complete and return the signatory page to the GVPL.

Documents (2)

Brief staff report recommending approval of the proposed 2017–2020 Greater Victoria Public Library Operating Agreement, noting mainly housekeeping changes and a change to a four-year term.

Recommendation: Approve GVPL operating agreement renewal 2017–2020, or advise if not prepared to approveChange highlighted: proposed 4-year term (2017–2020) and single final budget submission instead of provisional/final budgets
Staff Report

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The full proposed Library Operating Agreement governing the Greater Victoria Public Library Board and participating municipalities for 2017–2020, including roles, budget and contribution formulas.

Term: Jan 1, 2017 – Dec 31, 2020 (with continuation provision if new agreement not executed)Municipal contribution formula: 50% based on Converted Assessment Value and 50% based on PopulationDefines converted assessment class percentages for contribution calculation (e.g., Class 1 = 10%, Class 3 = 40%)Includes provisions for branch premises, maintenance, Major Asset Maintenance funds, and: budget approval process (Board submits Annual Operating Budget by Dec 15; municipalities must approve by May 1)Agreement parties include: Victoria, Langford, Colwood, Saanich, View Royal, Central Saanich, Esquimalt, Highlands, Metchosin, Oak Bay (as applicable)
Greater Victoria Public Library - Library Operating Agreement (January 1, 2017 to December 31, 2020)

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TABLE OF CONTENTS

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LIBRARY OPERATING AGREEMENT

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INTRODUCTION

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1. INTERPRETATION

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2. TERM

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3. SERVICE AREA

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4. THE BOARD

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5. BOARD ANNUAL OPERATING BUDGETS

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6. MUNICIPAL CONTRIBUTIONS TO NET OPERATING COST - CALCULATION

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7. MUNICIPAL CONTRIBUTIONS TO NET OPERATING COST - PAYMENT

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8. BRANCH PREMISES, MAINTENANCE, AND RELATED OBLIGATIONS - Part 1 of 2

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8. BRANCH PREMISES, MAINTENANCE, AND RELATED OBLIGATIONS - Part 2 of 2

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9. NEW PARTIES TO AGREEMENT

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10. TERMINATION AND WITHDRAWAL

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11. MISCELLANEOUS

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12. COUNTERPART CLAUSE

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13. DISPUTE RESOLUTION

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Appendix A - History of Greater Victoria Public Library

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Appendix A - History of Greater Victoria Public Library (Continued)

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Cost sharing for support service areas for administration

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Signature / Execution

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LibraryAgreement
9
Section 9

Summary

Council received a letter of appreciation from the Royal Canadian Legion regarding Remembrance Day events.

Motions (1)

PassedMoved by Councillor L. Seaton

That Council receive the letter of appreciation from Norm Scott, President, Royal Canadian Legion Prince Edward Branch #091 with respect to the 2016 Remembrance Day Ceremony.

Documents (1)

Letter from the Royal Canadian Legion Prince Edward Branch expressing appreciation for support of Remembrance Day events in 2016.

Sender: Royal Canadian Legion Prince Edward BranchSubject: Letter of Appreciation - Remembrance Day Events 2016Indexed in agenda as correspondence item 9.a
Correspondence: Royal Canadian Legion Prince Edward Branch - Letter of Appreciation (Remembrance Day Events 2016)

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CorrespondenceRemembrance Day

Summary

Council received and acknowledged the UBCM letter regarding the Community Works Fund payment.

Motions (1)

PassedMoved by Councillor R. Wade

That Council receive with appreciation the letter from Councillor Murray Krause, UBCM President with respect to the distribution of the second Community Works Fund payment for fiscal 2016/17.

Documents (1)

UBCM correspondence regarding a Gas Tax Agreement Community Works Fund payment to the municipality.

Sender: Union of BC Municipalities (UBCM)Subject: Gas Tax Agreement Community Works Fund PaymentIndexed in agenda as correspondence item 9.b
Correspondence: Union of BC Municipalities - Gas Tax Agreement Community Works Fund Payment

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CorrespondenceUBCMGas Tax
10
Section 10

Summary

Council adopted Bylaw No. 1552.

Location

2854 Peatt Rd

2856 Peatt Rd

815 Hockley Ave

819 Hockley Ave

823 Hockley Ave

Motions (1)

PassedMoved by Councillor D. Blackwell

That Council adopt Bylaw No. 1552.

Documents (1)

Text and adoption documentation for Bylaw No. 1552, an amendment to the Langford Zoning Bylaw related to properties on Peatt Rd and Hockley Ave.

Bylaw No.: 1552 (Langford Zoning Bylaw Amendment No. 419)Properties affected: 2854 & 2856 Peatt Road and 815, 819, 823 Hockley AvenueStatus on agenda: Adoption
BYLAW NO. 1552 - Langford Zoning Bylaw, Amendment No. 419 (2854 & 2856 Peatt Rd; 815, 819, 823 Hockley Ave), 2015 (ADOPTION)

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Staff Report to Council

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CITY OF LANGFORD

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ZoningBylaw Adoption

Summary

Council adopted Bylaw No. 1660.

Location

2822 Knotty Pine Rd

2824 Knotty Pine Rd

Motions (1)

PassedMoved by Councillor D. Blackwell

That Council adopt Bylaw No. 1660.

Documents (1)

Text and adoption documentation for Bylaw No. 1660, amending zoning for properties at 2822 & 2824 Knotty Pine Road.

Bylaw No.: 1660 (Amendment No. 464)Properties affected: 2822 & 2824 Knotty Pine RoadStatus on agenda: Adoption
BYLAW NO. 1660 - Langford Zoning Bylaw, Amendment No. 464 (2822 & 2824 Knotty Pine Rd), 2016 (ADOPTION)

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Staff Report to Council

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COMMENTS

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OPTIONS

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CITY OF LANGFORD

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ZoningBylaw Adoption

Summary

Council adopted Bylaw No. 1661 for the listed parcels.

Location

1144-1198 Goldstream Ave

1216-1230 Goldstream Ave

1136 Donna Ave

1142 Donna Ave

1106 Sergio Pl

1110 Sergio Pl

2752 Leigh Rd

2730 Trans Canada Hwy

2734 Trans Canada Hwy

2738 Trans Canada Hwy

Motions (1)

PassedMoved by Councillor D. Blackwell

That Council adopt Bylaw No. 1661.

Documents (1)

Text and reading documentation for Bylaw No. 1661, a multi-parcel zoning amendment affecting segments of Goldstream Ave, Donna Ave, Sergio Pl, Leigh Rd and Trans-Canada Hwy.

Bylaw No.: 1661 (Amendment No. 465)Addresses affected include ranges on Goldstream Ave (1144–1198, 1216–1230), Donna Ave, Sergio Pl, 2752 Leigh Rd, and multiple Trans-Canada Hwy parcelsStatus on agenda: Adoption (second and third reading referenced in minutes)
BYLAW NO. 1661 - Langford Zoning Bylaw, Amendment No. 465 (Goldstream Ave, Donna Ave, Sergio Pl, Leigh Rd, Trans Canada Hwy), 2016 (ADOPTION)

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CITY OF LANGFORD

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ZoningBylaw Adoption

Summary

Dust Control Bylaw No. 1666 was removed from the agenda and not given readings; Council referred dust management to developers to work with staff.

Dust ControlBylawRemoved

Summary

Council gave Bylaw No. 1667 First Reading to amend the C3 zone to allow a 90-child group day care at 2780 Veterans Memorial Pkwy, subject to conditions.

Location

2780 Veterans Memorial Pkwy

Motions (1)

PassedMoved by Councillor D. Blackwell

That Council give Bylaw No. 1667 First Reading.

Documents (1)

Zoning amendment bylaw No. 1667 proposing changes to the C3 zone at 2780 Veterans Memorial Parkway (first reading).

Bylaw No.: 1667 (Amendment No. 468)Property affected: 2780 Veterans Memorial ParkwayStatus on agenda: First Reading
BYLAW NO. 1667 - Langford Zoning Bylaw, Amendment No. 468 (2780 Veterans Memorial Pkwy), 2016 (FIRST READING)

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ZoningBylaw First ReadingDay Care

Summary

Council resolved to move into closed session to consider confidential personnel and new service matters under Section 90(g) & (k) of the Community Charter.

Motions (1)

PassedMoved by Councillor M. Sahlstrom

a) That it is the opinion of Council that the public interest requires that persons other than members of Council and Officers be excluded from the meeting to consider confidential information regarding Personnel and New Service under Section 90 (g) & (k) of the Community Charter. b) That Council continues the meeting in closed session.

In CameraConfidential

Summary

The Chair adjourned the meeting at 5:50 pm.

Adjournment