Staff Report - Award of Peatt at Brock Roundabout Construction Contract

Background

The City tendered the reconstruction of the Peatt at Brock roundabout on May 5, 2020 on the publicly accessible BC Bid website.

The purpose of this report is to obtain Council approval to award this construction project.

Commentary

The City retained McElhanney Consulting to undertake the detailed design and tender of the Peatt at Brock roundabout reconstruction.

The reconstruction will be staged. This first part of the reconstruction will include:

• Three legs of the roundabout, north and southbound on Peatt road and westbound on Brock Road;
• Two improved pedestrian crossings (on Peatt north of Brock; on Brock west of Peatt), both with flashing pedestrian lights and pedestrian refuge islands;
• Improved movements for fire trucks and emergency response vehicles. Fire staff have been part of the drawing reviews for this project; and
• Support from ICBC for the safety improvements

The remaining Larkhall leg of the roundabout will be done at a future date when Larkhall will be expanded to include traffic in both directions. The timing of this stage is not known at this time.

A rendering of the current construction is provided as Figure 1.

This project was originally slated to tender in the Fall of 2020, for construction in the Spring of 2021. However with the current COVID-19 situation, tendering and awarding this project sooner than expected will aid in continuing the positive economic development in Langford.

Financial Implications

The Peatt at Brock roundabout construction project is part of the City of Langford Development Cost Charge Bylaw No. 1700, 2017 and is Project #12 in Schedule B of the bylaw. The project is funded by the City through the DCC program.

Bids Summary

McElhanney reviewed the bids for the project. A summary is provided below:

McElhanney is recommending that the contract to construct the Peatt at Brock roundabout be awarded to CopCan Civil Ltd. for the amount of $447,675 excluding GST.

Legal Implications

All of the works will take place within City owned road rights of way. The driveway for the home at 808 Brock Road has to be moved west to provide for a safer access/egress. Staff have worked with that homeowner to determine the most amenable plan for that work.

Options

That Council:

1. Award the construction of the Peatt at Brock roundabout to CopCan Civil Ltd. for the amount of $447,675 excluding GST and fund the project from the City’s Development Cost Charge program; OR
2. Not award the construction of the Peatt at Brock roundabout at this time.

Respectfully submitted,

Submitted by:
Michelle Mahovlich, P.Eng, P.Geo, Director of Engineering

Concurrence:
Adriana Proton, Manager of Legislative Services – email approval

Concurrence:
Matthew Baldwin, MCIP, RPP Director of Planning – email approval

Concurrence:
Chris Aubrey, Fire Chief – email approval

Concurrence:
Ivan Leung, P.Eng., Manager of Engineering Construction – email approval

Concurrence:
Michael Dillabaugh, CPA, CA, Director of Finance – email approval

Concurrence:
Braden Hutchins, Director of Corporate Services – email approval

Concurrence:
Darren Kiedyk, Chief Administrative Officer – email approval

:mm