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MeetingsWed, Feb 28, 20241h 44m2022–2026 Council

Advisory Committee

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Summary

  • Approved recommending Council fund recommended 2024 grants totaling $115,350, overages covered from Council contingency (2024 funding requests).
  • Approved recommending Council fund Peninsula Streams $20,000 for local stream restoration and monitoring (2024 grants).
  • Approved recommending Council fund Rewired Recovery $10,000 to expand recovery supports including Soberfest (2024 grants).
  • Directed staff to research community association and neighbourhood improvement grants for inclusion in 2025 (Grant in Aid).
  • Rejected adding Sarah Beckett Memorial Run $2,500 to 2024 funding requests; Yacucha, Morley, Harder, Macdonald opposed.

Decisions

What council voted on, in agenda order.

5 decisions
  • Approved grants totalling $91,850 for various local organizations.

    5.1 · 2024 Funding Requests

    Moved by Plomp, seconded by Harder
  • Recommended Council approve grants and fund amounts over $80,000 from Council Contingency.

    5.1 · 2024 Funding Requests

    Moved by Harder, seconded by Johnson
  • Approved funding for Bilston Watershed $1,000 and Open Gate Church $5,000.

    5.1 · 2024 Funding Requests

    Moved by Johnson, seconded by Foxall
  • Approved Bear Mountain Community Association funding of $1,500.

    5.1 · 2024 Funding Requests

    Moved by Johnson, seconded by Morley
  • Directed staff to research other local governments' best practices for Community Association grants for 2025.

    5.1 · 2024 Funding Requests

    Moved by Harder, seconded by Morley

Agenda

7 items · select one for details, debate and documents

Summary

Meeting was called to order.

Motions (1)

Outcome not recordedMover not recorded

The Chair called the meeting to order.

Summary

The City of Langford's Territorial Acknowledgement was read.

Summary

Committee considered and approved the meeting agenda after defeating an amendment to add the Sarah Beckett Memorial Run.

Motions (2)

FailedMoved by C. Foxall

THAT the Community Advisory Committee approve the agenda with the addition of the Sarah Beckett Memorial Run for $2,500 into the 2024 funding requests.

PassedMoved by C. Harder

THAT the Committee approve the agenda as presented.

Agenda

Summary

Committee adopted the November 2, 2023 minutes.

Motions (1)

PassedMoved by M. Morley

THAT the minutes of the Community Advisory Committee meeting held November 2, 2023, be adopted as circulated.

Minutes

Summary

Consideration of reports, including the 2024 Funding Requests (item 5.1).

Reports

Summary

Committee recommended Council approve a set of 2024 grant-in-aid awards and to fund amounts exceeding the $80,000 budget from Council Contingency; several individual grant approvals and conflicts of interest were recorded.

Motions (5)

PassedMoved by R. Plomp

THAT the Community Advisory Committee recommend to Council that the following funding applications be approved for the 2024 year: Big Brothers/Big Sisters $5,000; Capital Bike $4,550; CoL Pipe Band $1,500; GOATS Queer Climbing $5,400; Goldstream Farmers Market $5,000; JDF Lacrosse Assn $6,000; JDF Performing Arts Centre $3,000; Mental Health Society $1,500; Peninsula Streams $20,000; ReImagine West Shore $2,900; Rewired Recovery $10,000; Royal Canadian Legion $6,000; Sport Assist $2,000; Take a Hike Foundation $2,500; Urban Food Resilience $5,000; Victoria Sexual Assault Centre $5,000; Wear2Start $2,000; Wild Wise $2,500; Wounded Warrior Run $2,000.

PassedMoved by C. Harder

THAT the Community Advisory Committee recommends that Council approve the recommended grants in aid and funds those amounts exceeding the budget of $80,000.00 from the Council Contingency.

PassedMoved by F. Johnson

THAT the Community Advisory Committee recommend to Council that: Bilston Watershed $1,000; Open Gate Church $5,000.

PassedMoved by F. Johnson

THAT the Community Advisory Committee recommend to Council that: Bear Mountain Community Assn: $1,500.

PassedMoved by C. Harder

THAT the Community Advisory Committee recommend that Council direct staff to research other local governments to explore best practices in potentially creating and including Community Association and Community-led Neighbourhood Improvement Grants as part of the 2025 process for our current Grant in Aid Policy Funding.

Documents (10)

Staff report summarizing the 2024 grant-in-aid funding request process, attached request summaries, and recommendation options for the Committee to consider within the available budget.

Total value of 2024 funding requests: $115,350Budget allocated in proposed 2024–2028 Financial Plan for this program: $80,000In 2023 the City issued $70,000 through the Grant-in-Aid programReport submitted by Michael Dillabaugh, Director of Finance; concurrence by multiple department directors
Staff Report to Community Advisory Committee — 2024 Funding Requests

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EXECUTIVE SUMMARY

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BACKGROUND

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COMMENTARY

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FINANCIAL IMPLICATIONS

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LEGAL IMPLICATIONS

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OPTIONS

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SUBMITTED BY

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ATTACHMENTS

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Tabulated listing and summary of 2024 grant requests showing organizations, amounts requested, brief descriptions, and 2023 funding history.

Total requested (2024): $115,350 across 22 applicationsNumber of applications in 2024: 22 (13 renewed from prior year, 9 new)2023 total issued through Grant-in-Aid: $70,000Policy preference: organizations based in or serving Langford residents
2024 Funding Request Policy Application Summary

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2023 funding requests not renewed for 2024

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Grant application requesting $5,000 to support Community Mentoring, B You (healthy bodies/healthy minds), and In-School Mentoring programs operating in Langford.

Amount requested: $5,000Contact: Emma Kirkland, Director of Development; phone (250) 475-1117 ext. 102Reported local participation in 2023: 55 children/youth and 23 teen/adult mentors self-identified as Langford residentsIncluded program budget and detailed revenue/expense tables (Total program expenses and in‑kind valuation shown)
Big Brothers Big Sisters of Victoria — Funding Application (Langford)

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Brief Description of our organization

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Our Theory of Change

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Program Descriptions - Part 1 of 2

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Program Descriptions - Part 2 of 2

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Benefits to the City of Langford

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Description of Request & Expected Outcomes

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2024 - LANGFORD GRANT PROGRAM

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Letter requesting $1,000 to purchase equipment to extend water sampling and monitoring activities within the Bilston Watershed (large portion in Langford).

Amount requested: $1,000 (equipment such as solids tester, pH buffer solutions, turbidity tube)Bilston Watershed total area approx. 3,129 hectaresPurpose: extend scope and efficiency of volunteer-led water monitoringAuthor: Alison LeDuc, President, BWHPA
Bilston Watershed Habitat Protection Association — Funding Request

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Request for $1,500 to help cover 2024 operating costs, primarily liability insurance for the volunteer-run Bear Mountain Community Association.

Amount requested: $1,500 (to offset liability insurance cost)Previous 2023 grant from City: $1,500BMCA activities in 2023 included community events, meet-and-greets, Christmas carolingProvided 2024 budget summary (Receipts total $13,000; Expenditures total $12,600)
Bear Mountain Community Association — Grant-in-Aid Application

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Comprehensive application and financial documents requesting $4,550 to deliver ERG45 bike skills/safety programs to Grade 4 and 5 students in Langford, with supporting budgets and organizational financial statements.

Amount requested for Langford ERG45 program: $4,550 (program budget total $9,100)2023 Langford grant received: $4,425 (delivered ERG45 at multiple schools)Program aims: skill-building, active transportation, supports City OCP climate and transportation goalsIncluded organizational budget and statement of operations for fiscal years ending Sept 30, 2023 & 2022
Capital Bike — Grant-in-Aid Supporting Documents (Everyone Rides Grades 4 & 5 / ERG45)

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December 12, 2023

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ORGANIZATIONAL MANDATE

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SUPPORT REQUESTED AND PROJECT DETAILS

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PREVIOUS REQUESTS AND BUDGET

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BENEFIT TO RESIDENTS

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ADDITIONAL PROGRAM INFORMATION

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Draft Overall Budget — Fiscal 2024

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Program Budget — ERG45 Savory, Ruth King, and Lakewood Elementary 2024

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Capital Bike Society — Statement of Operations

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Figures

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One-page request from the City of Langford Pipe Band seeking annual operating funding to support uniforms, musical equipment, and supplies.

Amount requested: $2,500 (annual operating fund)Organization established: 1988; performs at Remembrance Day and Vimy Memorial ceremoniesContact/author: Rob Miller, Pipe Major
City of Langford Pipe Band (Castle Cary Pipes and Drums) — Request for Funding

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Funding request to support queer-inclusive climbing events (social bouldering sessions and drag shows), including artist fees, marketing and event equipment.

Amount requested: up to $450 per month / $5,400 annually (applicant notes any lesser amount would help)Purpose: pay local queer artists, marketing, and create equipment inventory to support inclusive sport programmingSubmitted by: Derek Brougham / Deca Thlon on behalf of GOATS Queer Climbing
GOATS Queer Climbing — Funding Request (events/drag shows / community programming) - Part 1 of 2

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GOATS Queer Climbing — Funding Request (events/drag shows / community programming) - Part 2 of 2

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Application requesting $10,000 to offset costs for player equipment, goalie gear, awards, referee and coach training for the Juan de Fuca Lacrosse Association youth programs.

Amount requested: $10,000 (previous 2023 request $2,500; received $2,000 in 2023)Participation: 330 registered players for 2023 Spring Box Lacrosse; ~220 registered for FallSpecific needs cited: purchase of 5 goalie gear sets (~$2,500), player awards (~$876), referee training (~$4,500), volunteer coaching training (~$5,000 per year)Programs use Westshore Parks & Recreation facilities, Eagle Ridge Arena, Belmont Box and Royal Bay High School turf
Juan de Fuca Lacrosse Association — Funding Request

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Remaining Grant-in-Aid package attachments and individual funding request letters and supporting materials not transcribed in the provided excerpt; contains additional organizations' applications and supporting documents.

Page range: 55–169 (remaining pages of the PDF package)Contains additional funding request letters, budgets, and supporting documentation (omitted from text extract)Part of the 'GIA Package' referenced in the staff report attachmentsTotal PDF length: 169 pages
GIA Package — Remaining funding request letters and supporting attachments (remaining pages)

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GrantsBudgetRecommendation to Council

Summary

The meeting was adjourned at 8:44 pm.

Motions (1)

PassedMoved by C. Harder

The Chair adjourned the meeting at 8:44 pm.

Adjournment