DocumentsMinutesJan 29, 2025Pages 1–5
City of Langford Community Advisory Committee Minutes - January 28, 2025
Minutes of the Community Advisory Committee meeting held January 28, 2025 (7:00 PM) recording attendance, conduct, and deliberations on 2025 Grant in Aid funding. The committee recommended increasing the Grant in Aid budget, approved a list of 2025 funding allocations, recommended annual Community Events funding for the Royal Canadian Legion, denied several applications, noted conflicts of interest, and adjourned at 9:56 PM.
Key facts
- Meeting date and time: January 28, 2025, 7:00 PM
- Chair: Councillor K. Yacucha; Absence noted: M. McDonald
- Recommendation to increase 2025 Grant in Aid budget from $85,000.00 to $100,000.00
- Recommendation that Council consider $6,000.00 in annual funding to the Royal Canadian Legion from the City's Community Events budget
- Approved 2025 Grant in Aid allocations include (selected examples): Belmont Secondary Dry Grad Committee $3,000; Big Brothers Big Sisters $5,000; Peninsula Streams Society $5,000; Ruth King Elementary PAC $5,000; Victoria Sexual Assault Centre $5,000
City of Langford Community Advisory Committee Minutes - January 28, 2025
Meeting Details
- Date: January 28, 2025
- Time: 7:00 PM
- Location: Council Chambers & Electronic Meeting
- Meeting available by teleconference
Present
- Councillor K. Yacucha - Chair
- Councillor M. Morley - Vice-Chair
- Councillor C. Harder
- C. Foxall
- F. Johnson
- N. Lehman
- R. Plomp
- J. Whiteway
Absent
- M. McDonald
Attending
- M. Dillabaugh, Director of Finance
- M. Miles, Manager of Legislative Services
- C. Lowe, IT Support Specialist
- C. Staniforth, Manager of Budgets and Revenue
- N. Johnston, Legislative Services Administrative Coordinator
1. CALL TO ORDER
The Chair called the meeting to order at 7:00 pm.
2. TERRITORIAL ACKNOWLEDGEMENT
Councillor Harder read the City of Langford's Territorial Acknowledgment.
3. MEETING CONDUCT RULES
M. Miles, Manager of Legislative Services, read the City of Langford's meeting conduct rules.
4. APPROVAL OF THE AGENDA
MOVED BY: FOXALL
SECONDED: PLOMP
THAT the Committee approve the agenda as presented.
Motion CARRIED.
5. ADOPTION OF THE MINUTES
5.1 Minutes of the Community Advisory Committee Meeting - November 26, 2024
MOVED BY: HARDER
SECONDED: MORLEY
THAT the minutes of the Community Advisory Committee meeting held November 26, 2024, be adopted as circulated.
Motion CARRIED.
6. REPORTS
6.1 2025 Funding Requests
Councillor Yacucha provided an overview of the Grant in Aid process. C. Staniforth, Manager of Budgets and Revenue provided an overview of the report.
The Chair opened the floor to comments from the public at 7:34pm.
MOVED BY: HARDER
SECONDED: MORLEY
THAT the Community Advisory Committee recommend that Council increase the 2025 Grant in Aid budget from $85,000.00 to $100,000.00 with the additional funds to be funded through taxation.
Motion DEFEATED.
OPPOSED: Councillor Yacucha, Committee Members Lehman, Foxall, Johnson, Whiteway
MOVED BY: HARDER
SECONDED: MORLEY
THAT the Community Advisory Committee recommend that Council consider $6,000.00 in annual funding to the Royal Canadian Legion from the City's Community Events budget.
Motion CARRIED.
The following committee members excused themselves from portions of the discussion for the following reasons:
- Committee Member Plomp excused himself due to a previously declared a perceived conflict of interest pertaining to Open Gate Church and left the meeting at 8:53pm.
- Committee Member Whiteway declared a perceived conflict of interest regarding the Bilston Watershed Habitat Protection Association as she is a board member and left the meeting at 8:55pm.
- Committee Member Plomp returned to the meeting at: 8:58pm.
- Committee Member Whiteway remained out of the room due to a perceived conflict of interest regarding Relmagine West Shore.
- Committee Member Whiteway returned to the meeting at 8:59pm.
- Committee Member Foxall excused himself due to a previously declared a perceived conflict of interest pertaining to the Bear Mountain Community Association and left the meeting at 8:59pm.
- Committee Member Foxall returned to the meeting at 9:02pm.
MOVED BY: HARDER
SECONDED: PLOMP
THAT the Community Advisory Committee recommend that Council approve the following funding applications for the 2025 year:
| Ref | Organization | Amount |
|---|---|---|
| a. | Belmont Secondary Dry Grad Committee | $3,000 |
| b. | Belmont Secondary School Musical Theatre | $2,000 |
| c. | Big Brothers Big Sisters | $5,000 |
| d. | Cycling BC | $2,000 |
| e. | Fateh Care Charity | $5,000 |
| f. | FED Urban Agriculture Society | $2,000 |
| g. | GOATS Queer Climbing | $2,000 |
| h. | Juan de Fuca Lacrosse Association | $1,075 |
| i. | Juan de Fuca Minor Hockey | $1,075 |
| j. | Juan de Fuca Performing Arts Centre | $1,500 |
| k. | Langford Residents Association Society | $1,500 |
| l. | Peninsula Streams Society | $5,000 |
| m. | Rewired Recovery Foundation | $5,000 |
| n. | Royal Bay Secondary PAC | $1,200 |
| o. | Royals Swim Club (JDF) | $1,075 |
| p. | Ruth King Elementary PAC | $5,000 |
| q. | Soap for Hope | $3,000 |
| r. | Sooke Family Resource Society | $3,000 |
| s. | Sport Assist | $5,000 |
| t. | Story Studio Writing Society | $2,000 |
| u. | Take a Hike Foundation | $2,000 |
Continued list:
| Ref | Organization | Amount |
|---|---|---|
| v. | Urban Food Resilience Society | $2,000 |
| w. | Victoria Sexual Assault Centre | $5,000 |
| x. | Wear2Start Society | $2,000 |
| y. | Westshore Rugby Club | $1,075 |
| z. | Wild Wise Society | $2,500 |
| aa. | Wounded Warrior Run BC | $2,000 |
Motion CARRIED.
Committee members Foxall, Plomp, and Whiteway left the meeting at 9:53pm
MOVED BY: JOHNSON
SECONDED: LEHMAN
THAT the Community Advisory Committee recommend that Council approve the following funding applications for the 2025 year:
- Bear Mountain Community Association: $1,500
- Bilston Watershed Habitat Protection Association: $2,500
- Open Gate Church: $5,000
- Relmagine West Shore Society: $3,000
Motion CARRIED.
MOVED BY: HARDER
SECONDED: MORLEY
THAT the Community Advisory Committee recommend that Council deny the following 2025 Grant in Aid funding applications from:
- a. Centre Mountain Lellum PAC: $7,500
- b. Habitat for Humanity: $10,000
- c. Lakewood Elementary PAC: $10,000
- d. Ruth King Elementary (Gaga Pitt): $6,750.87
- e. Spencer PAC: $10,000
AND that the 2025 funding application from the Royal Canadian Legion be denied through the 2025 Grant in Aid process as it has been recommended that Council fund this item annually through the Community Events budget.
Motion CARRIED.
7. ADJOURNMENT
MOVED BY: JOHNSON
SECONDED: LEHMAN
THAT the Community Advisory Committee meeting adjourn at 9:56pm.
Motion CARRIED.