MeetingsTue, Aug 26, 20252h 48m2022–2026 Council
Advisory Committee
Summary
- Recommended Council adopt park amenity donation program allowing bench donations, plaques and tax receipts; staff choose locations.
- Recommended Council replace park naming rules allowing First Nations gifted names and living-person exception; Johnson, Foxall opposed.
- Recommended Council adopt Heart of the City honour; proposal to remove electoral privilege failed; Johnson opposed.
- Recommended Council take no action on proclamations, after repeal proposals failed.
Decisions
What council voted on, in agenda order.
Rejected recommending repeal and replacement with a staff-review amendment to the proclamation policy.
7.1 · Proclamation Policy
DefeatedVote 4–4Opposed: Morley, Harder, Yacucha, WhitewayMoved by Foxall, seconded by JohnsonApproved taking no action on the proclamation policy at this time.
7.1 · Proclamation Policy
Vote 8–0Moved by Foxall, seconded by JohnsonRejected recommending repeal and replacement of the proclamation policy as presented.
7.1 · Proclamation Policy
DefeatedVote 4–4Opposed: Foxall, Plomp, Johnson, LehmanMoved by Harder, seconded by MorleyApproved recommending repeal and replacement of park naming policies with listed amendments, including living-person exception.
7.2 · Park Naming Policy
Vote 6–2Opposed: Foxall, JohnsonMoved by Harder, seconded by MorleyApproved adding an exception to allow naming a living person when decision was previously deferred.
7.2 · Park Naming Policy
Moved by Foxall, seconded by PlompApproved recommending adoption of the Park Amenity Sponsorship and Donation Policy with siting evaluation.
7.3 · Park Amenity Sponsorship and Donation Policy
Vote 8–0Moved by Plomp, seconded by HarderApproved recommending adoption of the Heart of the City Policy as presented.
7.4 · Heart of the City Policy
Vote 7–1Opposed: JohnsonMoved by Harder, seconded by MorleyRejected recommending adoption with an amendment to revoke recipients' special electoral status.
7.4 · Heart of the City Policy
DefeatedVote 1–7Opposed: Morley, Harder, Yacucha, Whiteway, Foxall, Plomp, LehmanMoved by Johnson, seconded by Whiteway
Agenda
14 items · select one for details, debate and documents
Summary
Meeting was formally opened by the Chair.
Summary
Territorial acknowledgement was read aloud.
Summary
Meeting conduct rules were read.
Summary
The Committee approved the meeting agenda as presented.
Motions (1)
THAT the Committee approve the agenda as presented.
Summary
Oral presentations to the Committee.
Summary
South Island Farmers Institute presented an information package.
Summary
Formal adoption of previous meeting minutes.
Summary
Committee adopted the minutes of June 24, 2025.
Motions (1)
THAT the minutes of the Community Advisory Committee meeting held June 24, 2025, be adopted as circulated.
Summary
Committee considered multiple staff policy reports.
Summary
Committee considered repeal/replacement of the City's Proclamation Policy and ultimately voted to take no action.
Motions (3)
THAT the Community Advisory Committee recommend that Council repeal City of Langford "Proclamation Policy" (POL-0027-ADMIN) and replace it with City of Langford "Proclamation Policy" (POL-0181-ADMIN) with the following amendments: a. THAT Council direct staff to review the Policy and come back with additional options to update this Policy to allow proclamations to continue in prescribed circumstances.
THAT the Community Advisory Committee recommend that Council take no action with respect to City of Langford "Proclamation Policy" (POL-0027-ADMIN) at this time.
THAT the Community Advisory Committee recommend that Council repeal City of Langford "Proclamation Policy" (POL-0027-ADMIN) and replace it with City of Langford "Proclamation Policy" (POL-0181-ADMIN) as presented.
Documents (3)
Staff report recommending repeal of the current Proclamation Policy (POL-0027-ADMIN) and adoption of a new policy (POL-0181-ADMIN) under which the City does not issue proclamations, including rationale and options for Council.
Proclamation Policy – Proposed Repeal and Replacement
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Page 4–7Staff Report to Community Advisory Committee
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Page 4–7EXECUTIVE SUMMARY
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Page 4–7BACKGROUND
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Page 4–7COMMENTARY
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Page 4–7FINANCIAL IMPLICATIONS
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Page 4–7LEGAL IMPLICATIONS
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Page 4–7STRATEGIC PLAN ALIGNMENT
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Page 4–7OPTIONS
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Page 4–7SUBMITTED BY
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Page 4–7Attachments
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Page 4–7Scanned copy of the District of Langford's existing Proclamations policy (POL-0027-ADMIN), dated February 15, 1993, describing mayoral discretion and posting/advertising rules.
DISTRICT OF LANGFORD
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Page 8Text of the proposed Proclamation Policy (POL-0181-ADMIN) that states the City of Langford does not issue proclamations and outlines staff acknowledgement procedures for requests.
PROCLAMATION POLICY
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Page 9Summary
Committee recommended that Council replace existing park naming policies with POL-0183-PARK and approved several amendments.
Motions (4)
THAT the Community Advisory Committee recommend that Council repeal City of Langford "Park Naming Policy" (POL-0120-PARK) and "Policy for Naming Trail Sections" (POL-0121-PARK) and replace them with City of Langford "Parks Naming Policy" (POL-0183-PARK) with the following amendments: (a) By deleting section 5(a) ii (1) and replacing it with the following: City staff may put forward in the report the name(s) of deceased persons to be considered by Council, with a description of the contributions made to the City during the individual(s) lifetime; (b) By deleting 5(a) ii (3) (a); (c) By amending 5(a) ii (4) to replace "the individual or their family (if the individual is passed)" with "the individual's family"; and (d) By adding 5(a) ii (6) as an exception to (1) above, Council may consider naming a park after a living person where a decision to name a park has been deferred under the Park Naming Policy (POL-0120-PARK).
THAT at 9:01 pm the Community Advisory Committee table the motion.
AMENDMENT: By adding the following as 5(a) ii (6) as an exception to (1) above, Council may consider naming a park after a living person where a decision to name a park has been deferred under the Park Naming Policy (POL-0120-PARK).
THAT at 9:07 pm the Community Advisory Committee retable the motion.
Documents (2)
Staff report proposing repeal of the existing Park Naming Policy (POL-0120-PARK) and Policy for Naming Trail Sections (POL-0121-PARK) and replacement with POL-0183-PARK to increase community engagement and Indigenous consultation in park naming.
Parks Naming Policy – Proposed Repeal and Replacement
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Page 10–15EXECUTIVE SUMMARY
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Page 10–15BACKGROUND
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Page 10–15COMMENTARY
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Page 10–15FINANCIAL IMPLICATIONS
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Page 10–15LEGAL IMPLICATIONS
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Page 10–15STRATEGIC PLAN ALIGNMENT
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Page 10–15OPTIONS
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Page 10–15SUBMITTED BY
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Page 10–15Full text of the proposed Parks Naming Policy (POL-0183-PARK) setting out applicability, definitions (including a list of local First Nations), processes for naming parks/trails/features, and public engagement options.
PARKS NAMING POLICY
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Page 18–21Summary
Committee recommended Council adopt POL-0182-PARK with an amendment requiring staff to evaluate proposed amenity locations and propose alternatives when unsuitable.
Motions (1)
THAT the Community Advisory Committee recommend that Council adopt the City of Langford "Park Amenity Sponsorship and Donation Policy" (POL-0182-PARK) with the following amendments: a. If individuals or groups request a specific location or park for sponsoring a bench or other amenities, the City will evaluate the request to assess its suitability. If the proposed location is deemed unsuitable, City staff will provide alternative location options for benches and amenities.
Documents (2)
Staff report proposing a Park Amenity Sponsorship and Donation Policy (POL-0182-PARK) to formalize bench sponsorship/donation and other amenity donations, set donation and maintenance guidelines, and outline tax receipt practices.
Park Amenity Sponsorship and Donation Policy - Part 1 of 2
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Page 22–26Park Amenity Sponsorship and Donation Policy - Part 2 of 2
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Page 22–26Full text of the proposed Park Amenity Sponsorship and Donation Policy (POL-0182-PARK) detailing program types, sponsorship/donation procedures, 10-year terms, charitable receipt rules, and general guidelines (including Veterans Memorial Park restrictions).
PARK AMENITY SPONSORSHIP AND DONATION POLICY
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Page 27–30Summary
Committee considered amendments to the Heart of the City Policy and ultimately recommended adoption as presented.
Motions (2)
THAT the Community Advisory Committee recommend that Council adopt the City of Langford "Heart of the City Policy" (POL-0184-ADMIN) as presented.
THAT the Community Advisory Committee recommend that Council adopt the City of Langford "Heart of the City Policy" (POL-0184-ADMIN) with the following amendments: a. By removing section 4(a) and replace with: That any special electoral status outlined in section 158 of the Community Charter is to be revoked for all recipients of the Heart of the City.
Documents (2)
Staff report proposing the Heart of the City Policy (POL-0184-ADMIN) to establish a process for conferring the City's highest honour (freedom of the municipality) to distinguished persons, including eligibility, process, and potential costs.
Introduction
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Page 31–33Staff Report to Community Advisory Committee
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Page 31–33EXECUTIVE SUMMARY:
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Page 31–33BACKGROUND:
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Page 31–33COMMENTARY:
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Page 31–33FINANCIAL IMPLICATIONS:
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Page 31–33LEGAL IMPLICATIONS:
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Page 31–33STRATEGIC PLAN ALIGNMENT:
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Page 31–33OPTIONS:
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Page 31–33SUBMITTED BY:
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Page 31–33Text of the proposed Heart of the City Policy (POL-0184-ADMIN) describing purpose, eligibility, process (nomination, unanimous closed meeting vote), and benefits (deemed elector status, framed certificate, website profile, heart-shaped plaque).
HEART OF THE CITY POLICY
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Page 34–35Summary
The Chair adjourned the meeting at 9:49 pm following a motion to adjourn.
Motions (1)
THAT the meeting be adjourned.