Committee of the Whole

THAT Committee of the Whole receive this report for information.

THAT Committee of the Whole receive this report for information; AND THAT the Committee recommend that: 1. Council directs staff to prepare a Standing Internal Borrowing Governance Bylaw for Council's consideration, establishing the following minimum requirements for all future interfund borrowing under Community Charter: a. The term of any internal loan. b. A formal Internal Loan Agreement. c. The Interest calculated using a publicly defined methodology. d. The specific Internal Loan Agreement and its repayment schedule to be attached as a schedule or appendix to the annual Five-Year Financial Plan Bylaw. 2. Council directs staff to prepare a Remediation Plan for all internal debt balances outstanding as of December 31, 2025, and present this Plan to Council in advance of the 2027 Financial plan. The Remediation Plan shall include at a minimum: Calculate the total accrued foregone interest on all existing internal debt. Establish a repayment schedule for all principal and accrued interest, with a specified repayment period. Identify the proposed funding source for the required interest and principal repayments; AND 3. Council directs staff to amend all relevant policies, to align fully with the requirements of the new Internal Borrowing Governance Bylaw once adopted.

Defer item 8.3 West Shore RCMP - Business Case to a future Committee of the Whole or Council meeting.

THAT Committee of the Whole recommend that Council direct staff to defer budget item Wayfinding - Strategy and Signage to 2027.

THAT Committee of the Whole recommend that Council direct staff to remove budget item Placemaking Strategy from the 2026 budget.

THAT Committee of the Whole at 8:56 pm take a five-minute recess.

THAT Committee of the Whole recommend that Council direct staff to reduce the City Hall Staffing budget by $273,815.

THAT Committee of the Whole recommend that Council direct staff to reduce budget item Royal Roads Innovative Studio by $75,000.

THAT Committee of the Whole recommend that Council direct staff to revisit the original recommendations from the 2024 organizational review, and to bring back updated recommendations for priority staffing to a future meeting.

THAT Committee of the Whole recommend that Council direct staff to remove budget item E-bike Program from the budget.

THAT Committee of the Whole recommend that Council direct staff to Transfer $850,000 from Capital Works Reserve to Cover Debt Servicing for 2026.

Amendment: THAT the main motion be amended by removing '$160,000' and replacing with '$120,000'.

Amendment: (successful) modify the main motion to reduce the City Hall staffing budget by $382,193 (resulting main motion changed accordingly).

THAT Committee of the Whole recommend that Council direct staff to reduce the City Hall Staffing budget by $382,193.

Motion to extend meeting until 11:00 pm.

THAT the Main Motion be amended by removing the words “remove budget item Garbage Can Retrofit from the 2026 budget” and replace with “defer budget item Garbage Can Retrofit to 2027”.

THAT Committee of the Whole recommend that Council direct staff to remove budget item Garbage Can Retrofit from the 2026 budget.

THAT Committee of the Whole recommend that Council direct staff to defer budget item Garbage Can Retrofit to 2027.

THAT Committee of the Whole recommend that Council direct staff to increase Non-Property Tax Revenues by $300,000 for 2026.

THAT Committee of the Whole recommend that Council direct staff to reduce Staff Travel and Training by $160,000 for 2026.

Amendment: THAT the main motion be amended by removing "$273,815" and replacing with "$528,372".

THAT Committee of the Whole recommend that Council direct staff to reduce Staff Travel and Training by $120,000 for 2026.

THAT the main motion be amended by deleting the amount of $75,000 and reducing it by an amount to be presented to Council in the range of $65,000, to be confirmed with Royal Road University.

THAT Committee of the Whole recommend that Council direct staff to reduce budget item Royal Roads Innovative Studio by an amount to be presented to Council in the range of $65,000, to be confirmed with Royal Road University.