MeetingsTue, May 26, 202636m2022–2026 Council
Advisory Committee
Summary
- Recommended Council approve amended Grant-in-Aid policy; clarifies in-kind requests, late applications, payments payable to applicant, $10,000 max
- Received presentation urging coordinated seniors supports, volunteer hub use, and Better at Home program expansion
- Adopted the April 28, 2026 Community Advisory Committee minutes
Decisions
What council voted on, in agenda order.
Recommended Council approve the Funding Request Policy amendment.
7.1 · Funding Request Policy Amendments (POL-0147-FIN)
Vote 6–0Moved by Johnson, seconded by Lehman
Agenda
9 items · select one for details, debate and documents
Summary
Chair called the meeting to order.
Summary
Territorial acknowledgement was read as required.
Summary
Meeting conduct rules and procedures for public participation were read by staff.
Summary
Committee approved the meeting agenda as presented.
Motions (1)
THAT the Committee approve the agenda as presented.
Summary
A presentation on Healthy Aging and 'Social Prescribing + Better at Home' was provided by PCFSA.
Debate
Presenter Lisa Niven described service gaps (transportation, food access, volunteer capacity) and requested City support for coordination, accessible spaces, promotion through City channels, and inclusion of seniors in planning. Committee members asked about transportation programs, offline outreach methods, partnerships with accessibility committees, and use of existing seniors' centres.
Documents (1)
Presentation by Pacific Centre Family Services Association on social prescribing and the Better at Home program, describing local senior needs, program services, and asks of the City to support coordination and volunteer capacity.
Healthy Aging in Langford — Social Prescribing + Better at Home
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Page 2–11The Main Message
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Page 2–11Why This Matters
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Page 2–11What Social Prescribing Does
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Page 2–11What Better at Home Adds
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Page 2–11Where the Two Programs Meet
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Page 2–11What We Are Seeing Locally
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Page 2–11The Real Problem: Silos
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Page 2–11What Better Collaboration Could Look Like
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Page 2–11The Ask
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Page 2–11Summary
Committee adopted the minutes of April 28, 2026 as circulated.
Motions (1)
THAT the minutes of the Community Advisory Committee meeting held April 28, 2026 be adopted as circulated.
Documents (2)
Minutes of the Community Advisory Committee meeting held April 28, 2026, recording attendance, presentations, motions, recommendations to Council, and adjournment.
Community Advisory Committee Minutes - April 28, 2026
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Page 12–171. CALL TO ORDER
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Page 12–172. TERRITORIAL ACKNOWLEDGEMENT
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Page 12–173. MEETING CONDUCT RULES
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Page 12–174. APPROVAL OF THE AGENDA
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Page 12–175. PRESENTATIONS
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Page 12–176. ADOPTION OF THE MINUTES
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Page 12–177. REPORTS
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Page 12–178. ADJOURNMENT
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Page 12–17Minutes of the Community Advisory Committee meeting held May 26, 2026 at 7:00 PM (Council Chambers & Electronic Meeting), recording attendance, a presentation by Pacific Centre Family Services Association, the adoption of prior minutes, a report on Funding Request Policy amendments, and adjournment.
Community Advisory Committee Minutes - May 26, 2026
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Page 1–3Summary
Committee considered report(s) under 'Reports' including the Funding Request Policy amendment.
Summary
Committee recommended Council approve Amendment No. 2 to POL-0147-FIN (Funding Request Policy) as presented.
Debate
Discussion focused on how in‑kind contributions will be captured and valued, whether supplementary materials should be accepted (staff recommended limiting them to ensure equity), whether applicants can present in-person, and whether monetary and in‑kind amounts should count together toward the program cap. Staff confirmed they will work with applicants to estimate in‑kind value and recommended the combined cap of $10,000 remain in place.
Motions (1)
THAT the Community Advisory Committee recommend that Council approve POL-0147-FIN Amendment No. 2 as presented.
Documents (2)
Staff report proposing Amendment No. 2 to Funding Request Policy POL-0147-FIN (Grant in Aid), recommending clarifications to purpose, definitions, eligibility, submission rules, and application process for Council consideration.
Staff Report: Proposed Amendments to the Funding Request Policy (Grant in Aid)
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Page 18–21Staff Report to Community Advisory Committee
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Page 18–21OPTIONS
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Page 18–21SUBMITTED BY
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Page 18–21Redline/amended copy of the City of Langford Funding Request Policy (POL-0147-FIN) showing Amendment #2 (2026) with updated purpose, definitions, timelines, eligibility requirements, and assessment process.
CITY OF LANGFORD FUNDING REQUEST POLICY
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Page 22–24PURPOSE
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Page 22–24TIMELINE
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Page 22–24DEFINITIONS
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Page 22–24ELIGIBILITY REQUIREMENTS
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Page 22–24ASSESSMENT PROCESS
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Page 22–24Summary
Committee adjourned the meeting at 7:36 pm.
Motions (1)
THAT the Community Advisory Committee meeting adjourn at 7:36 pm.