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MeetingsMon, Apr 15, 20192018–2022 Council

Regular Council

AgendaMinutes

Summary

  • Gave three readings to the 2019–23 financial plan and tax bylaw; commercial multiple 2.85.
  • Gave three readings to parcel tax bylaw funding Bear Mountain Parkway extension; tax $0.334/sq m.
  • Directed staff to award Langford Parkway improvements; funded from General Amenity Fund (Jacklin to City Centre Park).
  • Approved three-year temporary use permit for firewood processing at 3301 Woodruff Road; $23,000 road repairs, $10,000 bond.
  • Adopted road closure of unnamed lane near 1198 Goldstream Avenue (Bylaw 1836).

Decisions

What council voted on, in agenda order.

13 decisions
  • Directed staff to prepare notices for TUP to allow cannabis store at 945 Reunion Ave.

    5.a.2 · TUP19-0002; Application to allow Original Farm Langford Ltd to operate a Cannabis Retail Store at #105 - 945 Reunion Avenue by means of a temporary use Permit.

    Moved by Szpak, seconded by Wade
  • Approved Irwin Road 3.0m asphalt trail realignment and crosswalk at estimated $60,000 from Road DCCs.

    5.b.2 · Irwin Road Trail Infill

    Moved by Wade, seconded by Stewart
  • Directed staff to create web and print resources about bears and acknowledge Westhills residents group.

    5.c.2 · Wildlife - Bears in Langford

    Moved by Szpak, seconded by Seaton
  • Opted out of public notification for Western Speedway license expansion at 2207 Millstream Road.

    5.c.3 · Extension of Licensed Area - Western Speedway, 2207 Millstream Road

    Moved by Szpak, seconded by Seaton
  • Opted out of notification for Ma Miller's license hours change at 2903 Sooke Lake Road.

    5.c.4 · Change to Hours - Ma Millers Liquor, 2903 Sooke Road

    Moved by Szpak, seconded by Seaton
  • Directed staff to amend the market agreement to allow beer and spirits sales and tastings.

    5.c.5 · Amendment to the Goldstream Farmers Market Agreement to Allow Sales and Tasting of Beer

    Moved by Szpak, seconded by Wade
  • Approved consideration of a three-year TUP for firewood processing at 3301 Woodruff Road.

    6.a · Application to allow a firewood processing operation on Lot B, Section 96 & 97, Metchosin District, Plan EPP69605, PID 030-095-883 (3301 Woodruff Road). - Staff Report (Planning)

    Moved by Blackwell, seconded by Wade
  • Directed staff to enter into an encroachment easement with Iron Clad for 728 Meaford Avenue.

    6.b · Encroachment Agreement - 728 Meaford Avenue - Staff Report (Land Development)

    Moved by Blackwell, seconded by Wade
  • Directed staff to award Langford Parkway improvements to lowest bidder and use General Amenity Fund.

    6.c · Pre-Award Approval for Langford Parkway Improvements (Jacklin to CCP) - Staff Report (Engineering)

    Moved by Blackwell, seconded by Wade
  • Adopted a road closure bylaw to close an unnamed lane near 1198 Goldstream Avenue.

    7.a · Bylaw NO. 1836 "Road Closure Bylaw No. 1836, (Unnamed Lane near 1198 Goldstream Avenue) 2019". (Adoption)

    Moved by Wade, seconded by Seaton
  • Gave first, second and third readings to the 2019-2023 Financial Plan.

    7.b · Bylaw NO. 1837 "City of Langford 2019-2023 Financial Plan Bylaw No. 1837, 2019". (First, Second AND Third Readings)

    Moved by Szpak, seconded by Blackwell
  • Gave first, second and third readings to the 2019 tax rates bylaw.

    7.c · Bylaw NO. 1838 "City of Langford Tax Rates Bylaw No. 1838, 2019." (First, Second AND Third Readings)

    Moved by Szpak, seconded by Seaton
  • Gave first, second and third readings to the Bear Mountain Parkway Extension parcel tax bylaw.

    7.d · Bylaw NO. 1845 "Bear Mountain Parkway Extension Parcel Tax Bylaw No. 1845, 2019". (First, Second AND Third Readings)

    Moved by Wade, seconded by Szpak

Agenda

25 items · select one for details, debate and documents

Summary

Mayor Young called the meeting to order.

Call to Order

Summary

Council approved the agenda as presented.

Motions (1)

PassedMoved by Councillor R. Wade

That Council approve the agenda as presented.

AgendaProcedural

Summary

Council approved the minutes of the April 1, 2019 Regular Meeting.

Motions (1)

PassedMoved by Councillor N. Stewart

That Council approve the minutes of the Regular Meeting of Council held on April 1st, 2019.

MinutesProcedural

Summary

No public participation was presented at this meeting.

Public Participation

Summary

Council considered and acted on recommendations from standing committees.

CommitteesPlanningTransportationProtective Services

Summary

Council received the Planning, Zoning and Affordable Housing Committee minutes.

Motions (1)

PassedMoved by Councillor R. Wade

That Council receive the minutes of the Planning, Zoning and Affordable Housing Committee meeting held on April 8, 2019.

PlanningMinutes

Summary

Council directed staff to prepare notices for consideration of a Temporary Use Permit for a cannabis retail store at Units 105 & 111 - 945 Reunion Avenue, subject to conditions and occupancy permit.

Location

Unit 105 - 945 Reunion Avenue

Unit 111 - 945 Reunion Avenue

Motions (1)

PassedMoved by Councillor L. Szpak

That Council direct staff to prepare notices of Council's intention to consider issuance of a Temporary Use Permit TUP19-0002 to The Original Farm Langford Ltd. for it to operate a Cannabis Retail Store at 105 & 111-945 Reunion Avenue, subject to the terms and conditions in the Temporary Use Permit, including the stipulations outlined in the letter dated March 15, 2019 provided by the land owner/agent of the proposed location, AND THAT commencement of the TUP be subject to an occupancy permit for Units 105 & 111 - 945 Reunion Avenue being issued by the City of Langford.

Documents (2)

Minutes of the PZAH Committee meeting (April 8, 2019) including recommendation to proceed with notice for a Temporary Use Permit (TUP19-0002) for a cannabis retail store.

Meeting date: April 8, 2019; Chair: Councillor D. BlackwellRecommendation: Direct staff to prepare notices of Council's intention to consider issuance of TUP19-0002Proposed location: 105 & 111 - 945 Reunion Avenue (The Original Farm Langford Ltd.)Commencement of TUP contingent on occupancy permit issuance for Units 105 & 111
Minutes of the Planning, Zoning and Affordable Housing Committee – April 8th, 2019

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1. CALL TO ORDER

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2. APPROVAL OF THE AGENDA

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3. ADOPTION OF THE MINUTES

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4. REPORTS

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5. ADJOURNMENT

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Planning staff report recommending notice be prepared for Council to consider issuing a Temporary Use Permit (TUP19-0002) allowing a cannabis retail store at 105 & 111 - 945 Reunion Avenue, subject to conditions including owner stipulations and occupancy permit.

Applicant: The Original Farm Langford Ltd.; proposed location: 105 & 111 - 945 Reunion Ave.Distance: ~2200m from Belmont Secondary School; ~1500m from City Centre Park; ~159m to nearest daycareProvincial review: LCRB financial/security screening complete for applicantCondition: commencement of TUP subject to occupancy permit for Units 105 & 111
Staff Report: TUP19-0002; Application to allow The Original Farm Langford Ltd. to operate a Cannabis Retail Store at 105 & 111-945 Reunion Ave. (Belmont Market) by means of a Temporary Use Permit

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Background

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Commentary

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Financial Implications

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Legal Implications

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Options

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Respectfully submitted,

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CannabisTemporary Use PermitRetail

Summary

Council received the Transportation and Public Works Committee minutes.

Motions (1)

PassedMoved by Councillor R. Wade

That Council receive the minutes of the Transportation and Public Works Committee meeting held on April 9, 2019.

Documents (1)

Minutes of the Transportation & Public Works Committee (April 9, 2019) including a recommendation to proceed with the Irwin Road trail infill project.

Meeting date: April 9, 2019; Chair: Councillor R. WadeDecision: Recommend Council proceed with design and installation of Irwin Road realignment and 3.0 m asphalt trail at estimated cost of $60,000Funding: project to be funded from Road DCCs
Minutes of the Transportation and Public Works Committee – April 9th, 2019

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1. CALL TO ORDER

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2. APPROVAL OF THE AGENDA

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3. ADOPTION OF THE MINUTES

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4. REPORTS

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5. ADJOURNMENT

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TransportationMinutes

Summary

Council approved design and installation of a realignment and 3.0m asphalt trail on Irwin Road at an estimated cost of $60,000 funded from Road DCCs.

Financial impact

$60,000— Road DCCs

Location

Irwin Road (Meridian to 2955 Irwin)

Motions (1)

PassedMoved by Councillor R. Wade

That Council proceed with the design and installation of the realignment of Irwin Road to allow for the installation of a 3.0m asphalt trail from Meridian to 2955 Irwin, including installation of a new crosswalk and pedestrian landing on Irwin Road at Meridian, at a total estimated cost of $60,000, AND THAT the Irwin Road Trail Infill project be funded from Road DCCs.

Documents (1)

Engineering staff report proposing realignment of Irwin Road to install a 3.0 m asphalt trail between Meridian and 2955 Irwin, with estimated cost of $60,000 funded from Road DCCs.

Estimated cost: $60,000 for design and constructionScope: 3.0 m asphalt trail, road realignment, new crosswalk and pedestrian landing at MeridianFunding source: Road Development Cost Charges (DCCs)
Staff Report: Irwin Road Trail Infill

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TrailsPedestrianTransportationDCC

Summary

Council received the Protective Services Committee minutes.

Motions (1)

PassedMoved by Councillor L. Szpak

That Council receive the minutes of the Protective Services Committee meeting held on April 11, 2019.

Documents (1)

Minutes from the Protective Services Committee (April 11, 2019) covering departmental updates and several liquor and wildlife related items, with recommendations forwarded to Council.

Meeting date: April 11, 2019; Chair: Councillor L. SzpakCommittee added item: amendment to Goldstream Farmers Market Agreement to allow beer sales/tastingRecommendations: receive departmental update; refer wildlife (bears) issue to staff for public information actions; opt out of public notification for Western Speedway & Ma Miller's Pub license changes; amend farmers market agreement to allow beer
Minutes of the Protective Services Committee – April 11th, 2019

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Protective ServicesMinutes

Summary

Council directed staff to create public information resources about bears in Langford, acquire brochures, and acknowledged the Westhills Neighbourhood Residents Group.

Motions (1)

PassedMoved by Councillor L. Szpak

That Council: 1) That a wider benefit to all residents of Langford will come from establishing a range of available informational sources, including the creation of a dedicated webpage on the langford.ca site containing relevant informational links (URLs); 2) That the City compile and print, or otherwise acquire subject specific brochures and literature for distribution to the public; 3) AND THAT Council thank and acknowledge the Westhills Neighbourhood Residents Group for their initiative in bringing the matter of bears in urban settings forward for the community attention and action.

Documents (1)

Bylaw Enforcement staff report summarizing recent bear complaint statistics and recommending creation of public information resources (webpage, brochures) and acknowledgement of the Westhills Neighbourhood Residents Group.

Statistics: 2018/2019 — 51 bear complaints/reports; 2017/2018 — 65 complaints/reportsGeography: most complaints in Bear Mountain and Goldstream Park areasRecommendation: create dedicated webpage and printed materials; thank Westhills Neighbourhood Residents Group
Staff Report: Wildlife – Bears in Langford

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WildlifePublic InformationProtective Services

Summary

Council informed the Liquor and Cannabis Regulation Branch that the City will opt out of public notification for the expansion of licensed areas at Western Speedway (2207 Millstream Road).

Location

2207 Millstream Road

Motions (1)

PassedMoved by Councillor L. Szpak

That Council inform the Liquor and Cannabis Regulation Branch that the City of Langford will opt out of public notification for the expansion of licensed areas of the existing Liquor Primary License for Western Speedway located at 2207 Millstream Road.

Documents (1)

Planning staff report on Western Speedway's application to expand licensed areas increasing capacity from 1,004 to 2,219 patrons; staff note no bylaw concerns and recommend Council may opt out of public notification.

Location: Western Speedway, 2207 Millstream RoadProposed capacity increase: from 1,004 to 2,219 (increase of 1,215)Options: opt out of public notification or conduct mail-out notification to property owners/occupants within 30 m
Staff Report: Extension of Licensed Area – Western Speedway, 2207 Millstream Road

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Background

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Commentary

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Options

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Appendix A – Location Map

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Appendix B - Site Map

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LiquorRegulationPublic Notification

Summary

Council informed the Liquor and Cannabis Regulation Branch that the City will opt out of public notification for the change to hours at Ma Miller's Pub (2903 Sooke Lake Road).

Location

2903 Sooke Lake Road

Motions (1)

PassedMoved by Councillor L. Szpak

That Council inform the Liquor and Cannabis Regulation Branch that the City of Langford will opt out of public notification for the change to hours of the existing Liquor Primary License for Ma Miller's Pub located at 2903 Sooke Lake Road.

Documents (1)

Planning staff report regarding Ma Miller’s Pub application to change licensed hours to open at 9:00 AM on weekends for breakfast service, with Bylaw Department raising no concerns and option to opt out of public notification.

Location: Ma Miller's Pub, 2903 Sooke Lake RoadProposed change: open at 9:00 AM Saturdays and Sundays to serve breakfastOption: opt out of public notification or notify owners/occupants within 30 m
Staff Report: Change to Hours – Ma Miller’s Pub, 2903 Sooke Road (LLP19-0001)

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Background

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LLP19-0001 — 2903 Sooke Lake Road / Ma Miller’s Pub

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Options

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Appendix A – Site Map

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Appendix B – Location Map

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LiquorLicensingPublic Notification

Summary

Council directed staff to amend the Goldstream Farmers Market Agreement to allow sale and tasting of beer and spirits.

Motions (1)

PassedMoved by Councillor L. Szpak

That Council direct staff to amend the existing Goldstream Farmers Market Agreement to allow for the sale and tasting of beer and spirits.

Documents (1)

Planning staff report recommending approval to amend the Goldstream Farmers Market Agreement (2017–2019) to permit the tasting and sales of local beer in addition to wine, cider and mead, keeping existing vendor limits.

Agreement term: 2017–2019 (expires Oct 31, 2019)Proposed change: allow tasting and sale of local beer (maintain max two alcohol vendors per market and sales/tasting limits)Staff view: addition of beer unlikely to cause issues
Staff Report

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EventsAlcoholMarkets

Summary

Council considered several staff reports, including temporary permits, encroachment agreement, and pre-award approval for capital works.

ReportsPlanningEngineeringLand Development

Summary

Council approved consideration of a Temporary Use Permit to allow a firewood processing business at 3301 Woodruff Road for three years subject to conditions including a $23,000 estimated road repair repayment and a $10,000 bond.

Financial impact

$23,000— Applicant (repayment) and $10,000 bond from applicant

Location

3301 Woodruff Road

Motions (1)

PassedMoved by Councillor D. Blackwell

That Council proceed with consideration of this Temporary Use Permit to allow Nik Talbot to operate a firewood processing business on Lot B, Section 96 & 97, Metchosin District, Plan EPP69605, PID 030-095-883 (3301 Woodruff Road), for a period of three years, subject to the listed terms and conditions.

Documents (1)

Planning staff report recommending consideration of a Temporary Use Permit (TUP19-0003) to permit a firewood processing operation at 3301 Woodruff Road (Lot B), including required conditions such as a fire safety plan, erosion control plan and road repair payments/bond.

Civic address: 3301 Woodruff Road; PID 030-095-883Proposed TUP duration: up to 3 years (with extension provisions under LGA)Financial conditions: repay approx. $23,000 for prior road repairs and provide $10,000 bond for future road repairsOther conditions: submission of fire safety plan and erosion control plan; operation restricted outside SPEA and no open/slash burning
Staff Report to Council

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PURPOSE

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BACKGROUND

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SITE AND SURROUNDING AREA

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POLICY & REGULATIONS

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COMMENTS

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OPTIONS

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Respectfully submitted,

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Temporary Use PermitIndustrialRural

Summary

Council directed staff to enter into an Encroachment Agreement (easement) with Iron Clad Developments Ltd. for aerial roofline encroachment at 728 Meaford Avenue, cancellable if maintenance/insurance/indemnity conditions not met by a new owner.

Location

728 Meaford Avenue

Motions (1)

PassedMoved by Councillor D. Blackwell

That Council direct staff to enter into an Encroachment Agreement by way of an Easement with Iron Clad Developments Ltd. for the aerial encroachment of the roof line that extends into the Meaford Avenue Road Dedication, which may be cancelled by the City in the event that a new owner of the land does not comply with the maintenance, insurance, and indemnity provisions of the easement.

Documents (1)

Land Development staff report seeking Council approval to enter into an encroachment easement with Iron Clad Developments Ltd. for a minor aerial roofline encroachment into Meaford Avenue road dedication for the six-storey building at 728 Meaford Avenue.

Civic address: 728 Meaford Avenue; six-storey apartment building by Iron Clad Developments Ltd.Issue: minor roofline encroachment into road right-of-way identified on building certification planRecommendation: register encroachment easement, require owner to indemnify and carry insurance; developer to pay registration costs
Staff Report: Encroachment Agreement – 728 Meaford Avenue

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Encroachment AgreementEasementLand Development

Summary

Council directed staff to award the Langford Parkway Improvements construction contract to the lowest compliant bidder and fund the project from the City's General Amenity Fund included in the 2019 Engineering Capital Budget.

Location

Langford Parkway (Jacklin to CCP)

Motions (1)

PassedMoved by Councillor D. Blackwell

That Council direct staff to award the construction contract for the Langford Parkway Improvements to the lowest bidder who is in compliance with the tender documents and fund the project through the City's General Amenity Fund which has been included in the 2019 Engineering Capital Budget.

Documents (1)

Engineering staff report requesting pre-award authorization to award the construction contract for Langford Parkway corridor improvements (left-turn bay and pedestrian crossing at Quality Foods entrance) after tender, with a project budget of $140,000 funded from the General Amenity Fund.

Scope: add left-turn lane and pedestrian flashing crosswalk at Quality Foods entrance; restrict left turns at Princess Auto accessBudget: $140,000 (funded from City’s General Amenity Fund)Purpose: address traffic flow and safety issues due to increased left-turn demand
Staff Report: Pre-Award Approval for Langford Parkway Improvements (Jacklin to City Centre Park)

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Capital ProjectRoadworksProcurementFunding

Summary

Council considered adoption and readings of several bylaws.

BylawsLegislationFinance

Summary

Council adopted Road Closure Bylaw No. 1836 to close an unnamed lane near 1198 Goldstream Avenue.

Location

Unnamed Lane near 1198 Goldstream Avenue

Motions (1)

PassedMoved by Councillor R. Wade

That Council adopt Bylaw No. 1836.

Documents (1)

Bylaw No. 1836 regarding road closure of an unnamed lane near 1198 Goldstream Avenue presented for adoption.

Bylaw number: 1836Subject: Road closure (unnamed lane near 1198 Goldstream Avenue)Agenda action: Adoption
BYLAW NO. 1836 – Road Closure Bylaw No. 1836 (Unnamed Lane near 1198 Goldstream Avenue) 2019 (ADOPTION)

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Road ClosureBylaw 1836

Summary

Council gave Bylaw No. 1837 First, Second and Third Readings (2019-2023 Financial Plan).

Motions (1)

PassedMoved by Councillor L. Szpak

That Council give Bylaw No. 1837 First, Second and Third Readings.

Documents (1)

Bylaw No. 1837 presents the City of Langford 2019–2023 Financial Plan for readings (first, second and third readings requested).

Bylaw number: 1837Subject: City of Langford 2019–2023 Financial PlanAgenda action: First, Second and Third Readings requestedImplication: establishes multi-year financial plan (2019-2023)
BYLAW NO. 1837 – City of Langford 2019-2023 Financial Plan Bylaw No. 1837, 2019 (FIRST, SECOND AND THIRD READINGS)

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Staff Report to Council

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CITY OF LANGFORD

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Schedule "A" — Consolidated Financial Plan 2019-2023 (Bylaw No. 1837)

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Schedule "B" — Revenue and Property Tax Policy Disclosure (Bylaw No. 1837)

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Financial PlanBylaw 1837

Summary

Council gave Bylaw No. 1838 First, Second and Third Readings (2019 Tax Rates).

Motions (1)

PassedMoved by Councillor L. Szpak

That Council give Bylaw No. 1838 First, Second and Third Readings.

Documents (1)

Bylaw No. 1838 to establish tax rates for the City of Langford for 2019, presented for first, second and third readings.

Bylaw number: 1838Subject: City of Langford Tax Rates for 2019Agenda action: First, Second and Third Readings requested
CITY OF LANGFORD

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BYLAW NO. 1838

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Tax RatesBylaw 1838

Summary

Council gave Bylaw No. 1845 First, Second and Third Readings.

Motions (1)

PassedMoved by Councillor R. Wade

That Council give Bylaw No. 1845 First, Second and Third Readings.

Documents (1)

Bylaw No. 1845 proposing a parcel tax for the Bear Mountain Parkway Extension, presented for readings.

Bylaw number: 1845Subject: Bear Mountain Parkway Extension parcel taxAgenda action: First, Second and Third Readings requested
BYLAW NO. 1845 – Bear Mountain Parkway Extension Parcel Tax Bylaw No. 1845, 2019 (FIRST, SECOND AND THIRD READINGS)

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Staff Report to Council

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CITY OF LANGFORD

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Parcel TaxBylaw 1845

Summary

Council moved to close the meeting for confidential matters under Section 90(1)(e) and (k) and continue in closed session.

Motions (1)

PassedMoved by Councillor D. Blackwell

a) That it is the opinion of Council that the public interest require that persons other than members of Council and Officers be excluded from the meeting to consider confidential information regarding the acquisition, disposition or expropriation of land or improvements; and negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages under Section 90 (1) (e) and (k). b) That Council continue the meeting in closed session.

In CameraConfidentialLegal

Summary

Mayor Young adjourned the meeting at 6:08 pm.

Motions (1)

Outcome not recordedMover not recorded

Mayor Young adjourned the meeting at 6:08 pm.

Adjournment