Committee of the WholeFeb 28, 20234 source PDFs20 extracted
Documents
Agenda
Committee of the Whole Agenda
Agenda for the Committee of the Whole meeting held Monday, February 27, 2023 (Council Chambers & Electronic Meeting) including access details and list of agenda items.
Introduction to Significant Budget Pressures and Budget Items
Staff report introducing Council to major budget pressures and significant budget items to inform the 2023 budget and 2023–2027 Five Year Financial Plan.
YMCA Financial Challenges and Next Steps
Staff report summarizing financial difficulties at the Westhills YMCA Recreation Centre, the YMCA Board resolution regarding potential closure, short-term options and recommended next steps for the City including funding, review, and potential purchase negotiations.
Attachment 1 – Letter from YMCA to Westhills Dated February 17, 2023
Confidential letter from YMCA (Derek Gent, CEO) to Ryan McKenzie (Westhills Land Corporation), copied to City staff, discussing continuing financial challenges and engagement with the City.
YMCA Attachments (scanned pages)
Scanned attachment pages (image-dominant) associated with the YMCA report and correspondence; contain supporting letters and documents.
Letter from YMCA to Westhills Dated January 30, 2023
Letter from Derek Gent (YMCA CEO) to Westhills discussing the financial position and membership/revenue challenges at the Westhills location.
Email from Derek Gent to City – Board Resolution (Jan 27, 2023)
Email from the YMCA CEO to City staff reporting the YMCA Board resolution to initiate closure unless additional funding is committed by the City.
YMCA Attachments (scanned pages)
Additional scanned/image-dominant attachment pages referenced by the YMCA report (image assets).
2013 Staff Report to Council Regarding Agreements (Aquatic Centre)
Historic staff report (2013) describing the agreements between the City, the YMCA and Westhills to establish the Aquatic Centre, including the Operator Agreement and Tripartite Agreement.
Westhills cover letter re: Tripartite Agreement (April 18, 2013)
Letter from Westhills Land Corp. to the City of Langford enclosing fully executed copies of the Tripartite Agreement.
Tripartite Agreement (City of Langford / YMCA / Westhills)
Tripartite agreement (effective February 2013) among the City of Langford, YMCA-YWCA of Greater Victoria and Westhills Land Corp. setting out roles, termination and transition arrangements if the YMCA ceases to operate the Aquatic Facility.
Tripartite Agreement – Schedule A (Definitions and Rent Schedule)
Schedule A to the Tripartite Agreement containing definitions and the Annual Base Rent schedule and related terms.
WESTHILLS YMCA/YWCA – Lease (Recreation Centre at City Centre Park)
Lease agreement between Westhills Land Corp. (landlord) and YMCA/YWCA of Greater Victoria (tenant) for the Westhills Recreation Centre (includes lease terms, deposit, rent schedule, tenant and landlord covenants and schedules).
Fire Department Master Plan
Staff report / master plan for the Fire Department providing strategic direction, service level analysis and recommendations (includes budget and infrastructure implications).
RCMP Facility
Staff report concerning RCMP facility matters (facility options, budgetary implications or site planning) presented to Committee of the Whole.
City of Langford RCMP Officer Staffing
Staff report addressing RCMP officer staffing levels for the City of Langford, including staffing requests and budget impacts.
Staffing Update - 2023 Budget Requests
Staffing update summarizing 2023 budget staffing requests across departments for Council consideration in the 2023 budget process.